Office Management Assistant

Looking to join a dynamic and international work environment within the EU affairs sector in Brussels? We are seeking a versatile Office & IT Administrative Assistant to ensure smooth daily operations and provide high-level support to our professional teams. This role offers an excellent opportunity to learn and expand your skills in both office management and IT administration.

Responsibilities and Shared Tasks Office Operations

Managing incoming mail (collection and distribution), handling office access badges, and liaising with external vendors to ensure a seamless workplace experience.

Administrative Support

Providing general support to various internal departments, including HR, Finance, and IT.

IT Inventory & Support

Maintaining the inventory of IT equipment (laptops, monitors, phones, printers) and offering basic administrative IT support to staff members.

Facilities & Catering

Preparing meeting rooms (checking equipment and supplies), coordinating catering orders with high-quality providers, and managing the maintenance of coffee machines and water dispensers.

Team Coordination

Acting as a bridge between internal teams and external service providers to ensure all office processes run efficiently.

Experience

Previous experience in office management, administration, or a similar support function. Languages: Fluency in English is required; a good knowledge of French or Dutch is a strong asset.

IT Skills

Good command of standard office tools; a basic understanding of IT systems and hardware is a definite plus.

Organisational Skills

• Capable of handling multiple responsibilities efficiently and meeting deadlines with a strong attention to detail.

Proactivity:

• A "can-do" mindset with the ability to anticipate needs and address issues before they arise.

Communication:

• Ability to communicate clearly and professionally with both internal stakeholders and external partners.