Manager, Maintenance Scheduler

JOB PURPOSE Manage staff and schedule appropriate maintenance work groups coordinating with district Planners and leadership management to improve labor resources. Ensure staff time, attendance and performance of tasks assigned by grouping work orders together that are executed in a single visit or sequentially in a facility to minimize planned downtime and prevent multiple LOTO (lock-out / tag-out) and prep work disruptions. The position will report to an Associate Director.

ESSENTIAL FUNCTIONS

• (Essential functions are the primary duties/major job responsibilities that an employee must be able to perform, with or without reasonable accommodation.
• The essential functions are listed in order of importance.
• Oversee, attendance, tardiness, illness/time-off and administer procedures relevant to CBA agreements and University policy.
• Perform staff counsel and disciplinary processes for violations and document progressive actions in conjunction with WSU Human Resources and Labor Relations support.
• Support the Maintenance Planner ensuring that all routine maintenance activities are appropriately planned (resources, parts, tooling) and scheduled (with Production and Maintenance) so that the work progresses in a safe, efficient and repeatable manner.
• Maintain a strong line of communication on status of completed work orders and findings.
• Act as Liaison between production and maintenance.
• Use the Computerized Maintenance Management work order system (CMMS), to properly sequence all work order activities, assets, resource requirements into a daily (24hr) schedule which will be utilized by the day and night shift to facilitate orderly execution of all repair activities.
• Maintain a minimum of a seven-day rolling maintenance scheduled based within the current weekly schedule.
• Work with planners to review work order backlog and ensure jobs with highest priorities are planned in a timely fashion.
• Confirm work order priority and date needed/wanted.
• Update the planner daily on incomplete work orders requiring rescheduling.
• Evaluate discretionary work orders and determine if feasible.
• Ensure equipment is ready for maintenance when planned work kits are provided by the Maintenance Planners.
• Ensure scheduling basis includes an appropriate amount of preventative maintenance work versus corrective work and backlog age (schedule 80% preventative maintenance at all times and 20% corrective/reactive).
• Prepare monthly report which clearly details schedule compliance, maintaining the historical trend.
• Other duties as assigned.