Manager, Scholarships and Awards

Job Purpose As a member of the management team, the Manager of Scholarships and Awards will develop, monitor and report on fund balance and expenditures for various institutionally funded and private scholarship programs. Responsible for coordinated effort and collaboration across multiple units within the office and campus community. Oversee and manage Scholarship Award Management System (SAMS) as well as support colleges and departments with departmental award administration.

Assists the Associate Director and Sr. Director in facilitating the development, budgeting, and information-sharing regarding University scholarships. Serves as the University’s initial contact for matters concerning scholarships. Work activities demand exceptional quality service to students, departments, local, state and federal agencies as well as ensuring program requirements are met.

Essential Functions

• (Essential functions are the primary duties/major job responsibilities that an employee must be able to perform, with or without reasonable accommodation.
• The essential functions are listed in order of importance.
• Demonstrate administrative capability as a financial aid administrator by ensuring practices, policies, and procedures are in compliance with Federal, State, and institutional requirements.
• Must maintain a thorough working knowledge of financial aid rules and regulations.
• Assist with the development of financial aid awarding plans, policies, and communications to keep WSU competitive in recruitment and retention of students.
• Develop detailed statistical analyses and reports outlining fiscal and operational activities; Provide time sensitive data to Associate Director and Senior Director.
• Monitor and forecast fund balances; monitor and respond to student eligibility compliance requirements for various award programs.
• Maintain thorough and accurate records and reports to ensure proper change protocols are maintained and practices meet compliance requirements.
• Assist with training employees as needed to access the university scholarship platform for scholarship selection.
• Participates in developing software and programs to support and enhance the administration of various scholarship programs.
• Supervise professional staff.
• Serve as a functional or project leader for various department or division initiatives; Participate in internal/external audit reviews.
• Provide written responses and updates to policy changes.
• Update and reconcile student accounts to reflect eligible award amounts.
• Must demonstrate working knowledge of federal financial aid awarding rules.
• Perform internal review and audit of work completed.
• Represent the department head at various meetings.
• Perform other related duties as assigned.