Program Coordinator, Department of Anesthesiology

Clinical Education Coordination

Provides administrative support to the Medical Student Clerkship Director and serves as a primary administrative contact between the Department of Anesthesiology, medical students, faculty, preceptors, and clinical education sites. Coordinates medical student clerkships, electives, visiting students, and outside rotators within Anesthesiology and its subspecialties. Generates, maintains, and distributes clinical and educational schedules.

Communicates schedules, policies, deadlines, expectations, orientation information, and clinical education requirements to students and faculty. Responds to routine student inquiries and directs academic, performance, professionalism, or other concerns to appropriate clerkship leadership. Collects, maintains, audits, and reports medical student clinical education records, schedules, placement information, and related program documentation.

Maintains and updates clerkship policies, forms, templates, orientation materials, and educational resources. Utilizes the Visiting Student Learning Opportunities (VSLO) system to support visiting student applications, rotations, scheduling, and related program administration.

Evaluations and Educational Program Management

Creates, assigns, matches, and tracks evaluations in New Innovations for medical student clerkships, residency, and fellowship programs, ensuring evaluations are appropriately linked to learners, rotations, faculty, and preceptors. Monitors completion of student, resident, fellow, faculty, and preceptor evaluations and follows up as needed to support timely completion and accurate program records.

Medical Student Residency Application Support

Coordinates and tracks materials for Department Chair letters, Clerkship Director letters, Letters of Recommendation, scholarship letters, specialty-specific evaluations, SLOEs, and other residency application documentation. Provides administrative support for medical student residency applications through ERAS, including uploading and managing departmental letters and documentation and tracking applicable deadlines and specialty-specific requirements.

Departmental Educational Support

Provides administrative support to the Medical Student Clerkship Director, Senior Program Manager, Senior Program Coordinator, and educational program leadership as assigned. Provides cross-coverage and administrative assistance for residency and fellowship programs as needed to support the Department of Anesthesiology's educational mission. Processes and maintains financial transactions related to educational programs, including PCard transactions, reimbursements, purchasing, and other program-related expenses in accordance with University policies and procedures.

Knowledge, Skills Abilities: Ability to communicate effectively with different groups and individuals. Attention to detail, and high degree of openness to new approaches and new ideas.

Ability to handle confidential and sensitive information. Proficient with MS office (e.g., Outlook, Word, Excel and PowerPoint), and online collaboration tools (e.g., Google Docs, Box, Teams). Ability to independently manage multiple responsibilities, set appropriate timelines, and ensure projects and assignments are completed by established deadlines.

Ability to build and maintain collaborative working relationships with the education team, department staff, program leadership, and medical school administration to coordinate priorities effectively and achieve shared goals.