Administrative Assistant (Legal)

Join a fast-paced, international music-based company as an Administrative Assistant in the Legal department. This role provides essential support to the Head of Business, Legal Affairs, Strategy, and Operations. The ideal candidate is highly organized, detail-oriented, and has strong communication skills. Legal experience is not required, but an interest in the entertainment industry is a plus. Responsibilities include managing calendars, organizing documents, and communicating professionally with colleagues and outside parties. Benefits include health insurance, paid time off, a 401(k) program, and tuition reimbursement.

• Provide day-to-day administrative support to the Head of Business, Legal Affairs, Strategy and Operations, including managing calendars, meetings, and deadlines.
• Maintain well-organized electronic files, records, and documents, and assist with document management, including scanning, filing, copying, and organizing documents.
• Communicate professionally with colleagues, vendors, and outside parties, and handle confidential and sensitive information with professionalism and discretion.

• Proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets
• Strong file-management skills, including maintaining organized digital folders and consistent file naming
• Ability to use spreadsheets for basic data entry, tracking, and organization
• Ability to learn new software, systems, procedures, and terminology quickly
• Comfortable learning and working with databases, document-management systems, cloud-based software, and other business applications
• Proficiency with Microsoft Office, including Word, Outlook, Excel, Adobe, and PowerPoint
• Exceptional organizational skills and attention to detail
• Minimum of 2 years of prior professional work experience in an administrative, assistant, office, business, creative, legal, or similar professional role
• Excellent written and verbal communication skills
• Strong ability to prioritize, manage, and problem-solve multiple tasks, projects, and deadlines
• Strong follow-through and accountability
• Experience managing multiple calendars, projects, or competing deadlines
• Experience working with confidential or sensitive information
• Familiarity with legal documents, contracts, or basic legal terminology
• Experience working in a law firm, entertainment company, production company, music business, agency, management company, or other creative-industry environment
• Experience supporting attorneys, executives, managers, agents, producers, or other entertainment industry professionals is a plus