Executive Assistant

Join SambaNova, a fast-growing technology company, as an Executive Assistant. In this high-trust, high-visibility role, you will support three senior leaders across Engineering, G&A, and Sales. Your responsibilities will include managing complex calendars, scheduling meetings, coordinating travel, preparing expense reports, and serving as a point of contact between the executives and their teams. You will also assist with project coordination and ad hoc initiatives. The ideal candidate has 5+ years of experience as an Executive Assistant, strong organizational skills, and excellent communication abilities.

• Proactively manage complex, high-volume calendars for three executives across Engineering, G&A, and Sales, resolving scheduling conflicts and prioritizing time against each leader's most pressing commitments.
• Schedule and coordinate internal and external meetings, all-hands, offsites, and cross-functional reviews, including logistics, agendas, and pre-read materials.
• Serve as a trusted point of contact between the three executives and their direct reports, peers, and external partners, and draft, proofread, and manage correspondence, presentations, and internal communications on behalf of the executives.

• The ideal candidate is highly organized, discreet, and comfortable operating in a fast-moving, high-growth environment where priorities shift quickly
• Demonstrated ability to manage competing priorities across different functions and stakeholders without dropping details
• 5+ years of experience as an Executive Assistant or in a similar administrative role, ideally supporting multiple senior leaders simultaneously
• Bachelor's degree or equivalent practical experience
• Comfortable working in a fast-paced, high-growth technology company where priorities can change quickly
• Strong organizational skills and follow-through; able to manage multiple workstreams and deadlines independently
• Excellent written and verbal communication skills, with strong judgment on tone and audience across technical, financial, and customer-facing contexts
• Strong discretion and professionalism when handling confidential business, personnel, and financial information
• Highly proficient with Google Workspace or Microsoft Office (calendar, email, docs, slides, spreadsheets) and familiarity with expense and travel management tools (e.g., Concur, Navan)
• Experience coordinating with cross-functional business partners such as Finance, People, IT, and Legal
• Prior experience supporting leaders in Engineering, Finance/G&A, and Sales organizations, or at a semiconductor, AI infrastructure, or enterprise technology company
• Experience planning offsites, team events, or department-wide meetings