Senior Marketing Project Manager

Join Vestwell as a Senior Marketing Project Manager, where you will be responsible for the operational framework that enables planning, prioritization, and delivery of marketing projects. You will manage workflows, project intake, and process optimization, ensuring that marketing initiatives are on track and aligned with team priorities. This role requires a detail-oriented individual with a strong focus on accuracy and quality of work, as well as experience in marketing operations, project management, or a similar role.

• Manage workflows, prioritization frameworks, and operational processes across the marketing team to ensure projects are on track.
• Own the end-to-end marketing request intake process and evolve it over time to improve efficiency and keep pace with the team's priorities.
• Identify and implement process improvements using structured methodologies to drive continuous improvement and operational efficiency.

• The ideal candidate has a track record of building the systems and structure a marketing team runs on, including designing the frameworks and processes that let multiple workstreams move at once, driving measurable gains in efficiency through process improvement, and maintaining the trackers and dashboards that give the organization one clear, reliable picture of what's in progress
• This is a cross-functional, execution-focused role for someone who takes ownership of how marketing operates, brings AI into day-to-day work where it adds value, and earns trust and alignment across teams without relying on formal authority
• Experience with process improvement methodologies, such as Lean Six Sigma
• Proven success in managing multiple priorities across cross-functional teams
• 7+ years of experience in marketing operations, project management, or a similar role, preferably in financial services, technology, or another regulated industry
• Detail-oriented, with a strong focus on accuracy and quality of work
• Experience managing complex marketing workflows in a matrixed organization
• Bachelor’s degree in business, marketing, or a related field. Equivalent work experience considered
• Strong analytical, communication, and stakeholder management skills
• Comfort using AI tools, such as Anthropic’s Claude or OpenAI’s ChatGPT, to support reporting and administrative work, or general familiarity with AI tools more broadly
• Proficiency with work management platforms such as Asana, Jira, Workfront, Wrike, or , plus Microsoft Office and Google Suite
• Working knowledge of the broader marketing technology stack, including content management, marketing automation, and analytics platforms
• PMP certification
• Experience with CRM platforms, such as HubSpot and Salesforce
• Lean Six Sigma certification (Green Belt or higher)
• Prosci change management certification
• Hands-on experience with additional martech tools, such as CMS platforms, marketing automation software, or analytics and BI tools
• Previous experience in a chief-of-staff or similar operational support capacity