Executive Assistant (AI Labs)

Join AI Labs, a dynamic organization at the forefront of AI innovation. As an Executive Assistant, you will support a senior leader in navigating a complex portfolio of responsibilities, including M&A, investing, product development, engineering, operations, and company building. This role goes beyond traditional administrative support, requiring an AI-native mindset and the ability to build systems that enhance executive effectiveness. You will manage a high volume of meetings, communications, and competing priorities, while maintaining confidentiality and exercising exceptional judgment.

• Operar como un socio ejecutivo nativo de IA, utilizando asistentes de IA, agentes y automatización como parte fundamental de su trabajo.
• Gestionar un portafolio ejecutivo complejo, apoyando a un ejecutivo cuyas responsabilidades abarcan inversiones y fusiones y adquisiciones, productos, ingeniería, operaciones y construcción de empresas.
• Desarrollar y mantener un mapa mental sólido de AI Labs, Salesforce, empresas de cartera y partes interesadas externas clave.

• The person who thrives here will combine the judgment, discretion, and organizational instincts of an exceptional executive partner with genuine curiosity and fluency in AI
• We are looking for someone who combines outstanding executive support fundamentals with the curiosity and adaptability required for an AI-native organization
• Systems thinker. You don't just complete tasks; you build systems that make recurring work easier, more reliable, and more scalable
• Organizational intelligence. You naturally understand people, relationships, influence, and organizational dynamics and can maintain a sophisticated map of how the pieces fit together
• High trust and discretion. You can be trusted with highly confidential company, transaction, personnel, and personal information
• Extreme attention to detail. You operate with care and precision, particularly when working across confidential or legally sensitive matters
• AI-native mindset. You actively use modern AI tools and are excited about building AI into your daily workflows. You understand—or are eager to deeply learn—prompting, agents, automation, context management, and emerging AI tools
• Exceptional judgment. You can operate in environments where context matters and where seemingly small decisions—who is included in a conversation, what information is shared, how something is documented—can have significant consequences
• Intellectual agility. You are comfortable moving quickly between very different domains and can understand enough context to recognize what matters, what is different, and what cannot be conflated
• Comfort with pace and ambiguity. You enjoy environments where priorities evolve quickly, information is incomplete, and the path forward is not always predefined
• Proactive ownership. You anticipate what is needed rather than waiting to be told what to do
• Experience in technology, startups, venture capital, private equity, M&A, product, engineering, or similarly dynamic environments is helpful but not required
• San Francisco-based or able to work closely with a San Francisco-based executive
• Strong familiarity with modern AI tools and demonstrated use of AI to improve personal or team workflows
• Experience supporting executives across multiple functions, businesses, investments, or strategic initiatives
• Demonstrated experience managing highly confidential or sensitive information
• Significant experience supporting senior executives in fast-moving, complex organizations