Freelance Bid Manager

Our client is an engineering company based in Namur Belgium Jobomschrijving Bid Pipeline Management & Monitoring Maintain a consolidated and up-to-date overview of all ongoing tender opportunities (RFIs, RFQs, RFPs) across business units. Develop and manage a structured bid tracking system (CRM or dedicated tool) to monitor: Opportunity status Submission deadlines Key milestones Responsibilities and deliverables Ensure pipeline visibility and reporting for relevant stakeholders.

Proactively identify and escalate risks related to bid timelines or deliverables to Area Sales Managers and the Head of Sales. Bid Coordination & Planning Collaborate closely with Area Sales Managers during the preparation of each tender response. Coordinate bid activities and allocate tasks among internal contributors.

Manage communication and information flow between stakeholders involved in the proposal process. Monitor progress against agreed schedules and actively follow up on outstanding contributions. Ensure adherence to submission deadlines and internal governance requirements.

Proposal Development & Content Management Draft and manage common, corporate, and cross-functional proposal sections, including: Company presentations References and case studies Qualifications and certifications Compliance documentation Structure, edit, format, and harmonize proposal content in accordance with customer requirements and tender specifications. Ensure consistency, quality, and professionalism across all bid documents.

Maintain and continuously improve the bid knowledge library, including: Templates Standard responses Project references CVs Certifications Supporting documentation Commercial Support Support commercial presentations and bid defense meetings when required. Assist sales teams in preparing customer-facing proposal materials.

Contribute to improving bid processes, methodologies, and best practices. Market Intelligence & Qualification Conduct ongoing monitoring of tender opportunities and procurement platforms. Support bid qualification activities by gathering and organizing relevant information.

Monitor market developments and customer requirements to enhance proposal competitiveness. Provide insights and recommendations to improve future bidding strategies.

Experience

Proven experience in bid management, proposal management, tender coordination, or a similar commercial support role. Experience managing public and/or private sector tenders. Demonstrated ability to coordinate multiple deadlines and stakeholders simultaneously.

Experience working in a fast-paced, deadline-driven environment. Skills & CompetenciesTechnical Skills Strong proposal writing, editing, and document management skills. Experience with CRM systems and bid management tools.

Advanced proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint. Excellent document formatting and presentation capabilities.