Project Officer (M/F/X)

Our client is an international organisation headquartered in Brussels, bringing together members and stakeholders from across Europe. Operating in a fast-paced and multicultural environment, the organisation is seeking an Administration Officer to support its administrative, financial and office management activities and help ensure the efficient running of its operations.

Jobomschrijving

As a Project Officer your responsibilities are: Manage shared mailboxes and handle day-to-day business correspondence. Process invoices and maintain accurate supplier and financial records.

Support payment processing, budget tracking and expense administration. Coordinate with external finance partners and maintain relevant documentation. Oversee recurring fees, contributions and other incoming payments.

Track contracts, renewals, deadlines and purchasing activities. Prepare administrative and financial reports, dashboards and internal tracking files. Ensure project documentation, agreements and supporting records are complete and up to date.

Assist with the preparation of documentation for audits, compliance reviews and regulatory requirements. Coordinate office facilities, suppliers, equipment and service providers. Support employee onboarding and offboarding administration.

Maintain efficient filing systems and contribute to process improvements. Provide broader administrative and operational support as needed.

A successful Project Officer should have

Previous experience in administration, operations support, office coordination or a similar role. Strong organisational skills with a high level of accuracy and attention to detail. Confident user of Microsoft Office applications, including Excel.

Excellent communication skills in English, both written and verbal. Able to prioritise workloads, manage multiple tasks and meet deadlines. Proactive, reliable and solution-oriented approach to work.

Comfortable working independently while collaborating with a range of internal and external stakeholders.