Senior Manager, Special Events

The Special Events Manager supports the planning and delivery of safe, secure, and well-coordinated events for a pharmaceutical manufacturing company. The role partners with internal stakeholders, event organizers, site leadership, and external service providers to identify risks and implement appropriate protective-services plans.

Events may take place at manufacturing sites, corporate offices, off-site venues, or other locations. The manager helps ensure that event plans align with company policies, site access and safety requirements, applicable regulations, and the needs of employees, visitors, executives, and other attendees.

Key Responsibilities

• Develop and coordinate protective-services plans for company events, including meetings, conferences, executive engagements, employee events, and visits by external stakeholders.
• Conduct or coordinate comprehensive event-specific threat and vulnerability assessments, incorporating available intelligence, threat indicators, historical incidents, attendee profiles, venue vulnerabilities, and operational considerations.
• Develop risk-based mitigation strategies and provide actionable security recommendations to inform leadership decisions and protective-services planning.
• Monitor and evaluate relevant security threats and emerging risks that could affect company events, personnel, facilities, or operations.
• Translate intelligence and threat information into actionable recommendations, communicate changes in the threat environment to appropriate stakeholders, and adjust event security plans as necessary.
• Assess event-related risks, locations, attendance, schedules, and operating conditions; recommend proportionate security measures.
• Coordinate with event owners and business partners to incorporate security considerations early in the planning process.
• Work with site Protective Services, facilities, environmental health and safety, emergency management, communications, legal, human resources, and other relevant teams.
• Coordinate event access controls, credentialing, visitor screening, staffing, traffic and parking plans, venue security, and incident-response procedures, as appropriate.
• Support protective-services planning for executive and other high-profile attendees in coordination with the appropriate internal teams.
• Prepare event security briefs, staffing plans, contact lists, post orders, contingency plans, and other operational documents.
• Oversee contracted security and event-service providers; communicate expectations and monitor performance.
• Ensure event teams understand applicable site procedures, including visitor management, restricted-area controls, emergency procedures, and relevant manufacturing-site requirements.
• Monitor event conditions and adjust plans in response to changing risks, schedules, attendance, or operational needs.
• Document incidents, observations, and after-action findings; recommend improvements for future events.
• Maintain appropriate confidentiality when handling sensitive event, personnel, operational, or security information.
• Track event-related resources and expenses and contribute to planning, reporting, and continuous improvement.
• Perform other related duties as assigned.