Executive Assistant

What you get to do in this role:

- “Calendar is the anchor”: Lead strategic calendar management for the leader,

curating meeting options, flagging conflicts, and providing clear recommendations

to enable fast, well-prioritized decisions.

- Act as gatekeeper for the leader’s time, applying strong business and finance

judgment to triage inbound requests, resolve conflicts proactively, and protect

focus time and peak periods (e.g., quarter-end, board prep, planning cycles)

- How we will set you up for success: you are a key part of the Team, within a high[1]trust environment. Your voice counts and carries weight in driving prioritization.

- Cultural fit and chemistry: Complementary to the exec’s style with high trust and

direct, honest feedback both ways.

- Principles are clear and defined upfront. Example: Meeting with Board members / C[1]Level comes first, Investors call as 2nd customers as a 3rd, Interviews as a 4th, internal as a 5th etc.

- Coordination across time zones. The Leader works with a global team.
- Judgment and discretion: Handles sensitive information with absolute confidentiality and knows what to escalate vs. handle solo.

-Ensure Leader maintain a healthy/ sustainable schedule – be the voice of reason

when needed. Protect focus blocks and align the schedule with business goals.

-Execute and coordinate team events and meetings, partnering with the Chief of

Staff to drive Strategic Finance’s community and culture

-Assist leadership and organizations by optimizing the usage of time. Make

decisions on short-term priorities and work activities.

-Arrange all travel to ensure consistency within company procedures and

support the organization in obtaining necessary travel

documents, including Visa/passport, while maintaining Leadership expenses/credit

card reconciliation.

-Coordinates teamwide events (offsite, lunches/dinners, etc.)

-Identify issues within the organization and initiate or facilitate solutions. Diplomacy

and influence to ensure smooth cadence.

-Assist internal departments with the setup of new hires, including internal

processes, tools, expense reporting, and travel systems

-Compile, prepare, and process Leadership expenses and credit card reconciliation

where needed.