Legal Operations Specialist

Join our team as a Legal Operations Specialist, where you'll provide legal administrative support and manage client operations. This hybrid role combines paralegal-level legal support with responsibilities for client billing, engagement documentation, and compliance. You'll work closely with partners, counsel, associates, and the operations team to organize, track, and manage client relationships and individual matters. This foundational role will help establish systems and processes for smooth legal operations.

• Provide legal administrative support and manage client operations, including overseeing client billing matters and ensuring compliance with client-specific requirements.
• Draft, proofread, and manage legal documents and correspondence, assist with preparation and review of corporate documents, filings, and minute books.
• Liaise with attorneys and clients to resolve billing questions or discrepancies, monitor WIP, aged accounts, fee arrangements, and ensure adherence to client billing guidelines.

• 3–5+ years of experience as a paralegal, legal assistant, or billing coordinator in a law firm
• Excellent organizational skills with a proven ability to manage multiple matters simultaneously
• Proactive and solutions-oriented mindset, with the ability to thrive in a fast-paced environment
• Strong knowledge of legal administrative workflows, client billing practices, conflicts review, and timekeeping processes
• Experience with legal billing software, e-billing platforms, and matter management systems
• Familiarity with corporate governance tasks (corporate filings, board materials, and maintaining minute books)
• Clear, professional communication skills: able to interface effectively with attorneys, clients, and vendors
• Detail-oriented, with strong follow-through and commitment to accuracy