Senior Grant/Contract Administrator, Division of Research & Innovation

Coordinate sponsored program administrative functions for a School/College/Division or other unit with large, complex sponsored projects. This includes fiscal and administrative review of sponsored grant and contract proposals; review and processing of agreements; and the management and processing of financial transactions. Position duties require knowledge of and experience in University accounting and budgeting and sponsored program administration.

Essential Functions

• Coordinate both the pre and post award aspects of the sponsored project administration process for complex, multifaceted sponsored program proposals and other unit proposals for a School/College/Division or other unit1 to ensure compliance with University, sponsor and other applicable policies, procedures, rules and regulations.
• Assist faculty in identifying funding opportunities and in preparing proposals to promote research and other sponsored grant activity.
• Review proposal budgets and narratives for compliance with University, sponsor and other applicable requirements; submit proposals to Sponsored Program Administration (SPA) to obtain required approvals.
• Review awarded grants and contracts in collaboration with SPA for fiscal and contractual content; review accompanying budgets for variance from proposal and to ensure funds are established appropriately in the University accounting system.
• Monitor expenditures to ensure compliance with University, sponsor and other applicable policies, procedures, rules and regulations; Assist faculty with budget transfers and project period extension requests; Monitor monthly payroll lists and authorize new accounts or payroll extensions; Review and coordinate close-out documents for sponsored projects.
• Serve as a resource to faculty and other staff within the unit by providing information and guidance on appropriate use of sponsored project funds.
• Serve as a primary liaison between principal investigators and SPA to identify and resolve problems as well as answer inquiries regarding University or funding agency guidelines, policies and procedures.
• Provide direct management over research funding.
• Develop and maintain databases for unit specific information utilizing University information systems.
• Perform financial analysis and prepare reports for School, College, Division or Department and central University administration on sponsored proposal, award, and expenditure activity.
• Update and maintain reference material on research funding sources.
• Supervise non-exempt clerical and accounting support staff including assignment of duties, training in policies and procedures and monitoring performance.
• Perform other related work as assigned.

ADDITIONAL COMMENTS :

• This position requires seasoned specialized knowledge and experience in both pre and post award administration of sponsored grants and contracts and the ability to manage large, complex projects.
• Work activities require expertise in and accurate application of University accounting and budgeting and sponsored project administration policies, procedures and practices.
• Incumbents are expected to serve as subject matter experts and provide guidance to faculty and staff within the unit in the application of these policies, procedures and practices which includes the application and interpretation of grant and contract guidelines, policies and procedures to faculty, principal investigators, subordinate non-exempt and exempt staff.
• Supervision may be provided over non-exempt support staff.
• This position is located in a School, College, Division or Department grants administration area and reports to and receives assignments from a management level classification.