Accounting Assistant - Gies College of Business

Duties

Responsibilities

Accounting Finance

• Post financial information to journals, registers, and ledgers: enter, store, and retrieve data.
• Reconcile discrepancies by tracing transactions, checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required.
• Correct transaction documents, which require revision of other documents or entries as well as the original.
• Prepares account statements and reports from a variety of financial sources.
• Act as backup for processing payments and reimbursements: verify information for accuracy. Purchasing
• Make purchases using various purchasing mechanisms ( PCard, TCard, IBuy, purchase orders); verify the accuracy of the chosen fund, the availability of funds, the appropriateness of transactions, and if the purchase conforms to University and funding agency policies and procedures.
• Act as P-card/T-card holder and keep accurate Chrome River expense reporting.
• Order and inventory supplies and track orders and payments Administrative
• Serve as the first contact in the Business Administration reception area, assisting faculty, staff, students, and visitors to the department.
• Process copying requests, assist with copier, and schedule and coordinate repairs as needed.
• Monitor and receive deliveries.
• Manage calendar for department head and associate heads.
• Monitor departmental general email; respond to requests.
• Maintain departmental digital and print boards.
• Provide in-person support on the day of proseminars and events.
• Provide administrative support for area initiatives as needed.
• Primary on-site contact for F S work orders. Serve as backup for Facilities and Services requests.
• Assume additional appropriate related duties to enhance the mission of the unit.