Program Coordinator (Associate Director) - Project Planning & Management, Retzky College of Pharmacy

This position directs space planning, oversees daily educational facility operations, and manages highly complex administrative projects for the College of Pharmacy. Working alongside the Chief IT Officer and Senior Associate Dean for Administrative Affairs, the role aligns physical resource management and facility operations with the College's long-range strategic goals.

The coordinator ensures a safe, efficient academic environment while managing the complete project life cycle for multi-faceted business efforts, tracking space utilization metrics, and engaging senior leadership on project portfolio performance.

Duties

Responsibilities

• In coordination with the Pharmacy Chief IT Officer and the Senior Associate Dean for Administrative Affairs, leads physical resource planning and serves as the primary liaison for central campus space surveys, facility audits, and space allocation tracking.
• Formulates operating policies, space utilization guidelines, and long-term space strategies while participating in long-range administrative goal setting.
• Oversees routine facility operations, including HVAC, custodial services, and groundskeeping.
• Manages relationships and service-level agreements with contracted vendors, and conducts regular building inspections across classrooms, laboratories, and administrative offices.
• Manages the full life cycle of college-level administrative and minor renovation projects, coordinating resources and schedules to minimize academic disruption.
• Develops and monitors operational budgets, providing leadership with regular milestone and budget variance reports.
• Ensures full institutional compliance with federal, state, and local building codes, as well as ADA and environmental health standards.
• Establishes disaster response protocols and initiates emergency preparedness training programs for faculty, staff, and students Analyzes administrative data and maintains metric systems to identify key performance indicators for ongoing improvements in building usage.
• Creates risk mitigation strategies and formulates complex program schedules.
• Perform other related duties and participate in special projects as assigned.