Procurement & Contracts Operations Associate

Fellowship Program Position

This Fellowship Program position is a full-time, temporary, limited term assignment not to exceed three years from the date of hire. It is intended for individuals that have graduated with a bachelor's degree or master's degree from an accredited college or university within the last 12 months. Target start date in January 2027 The Procurement Contracts Operations Associate provides operational and technical support to the Procurement Contracts Department (P C).

The position supports department management; delivers customer service to internal and external stakeholders; maintains data in complex accounting and contract administration systems; develops procedural and technical documentation; analyzes data and reports department metrics; and contributes to P C projects and initiatives. The position collaborates proactively with the P C team, Contract Management Office, external vendors, TRS leadership, and agency staff.

WHAT YOU WILL DO

Business Operational Support

• Provides administrative and operational support to P C staff and management, including preparing correspondence, forms, meeting materials, agendas, presentations, executive summaries, and follow-up documentation.
• Maintains and updates policies, procedures, job aids, training materials, and recurring reports, ensuring accurate content, document control, and compliance support.
• Supports program development and operational improvement through research, trend analysis, benchmarking, quality reviews, and tracking of procurement and contract requirements.
• Compiles information and coordinates responses to public information requests and inquiries from internal business units.
• Coordinates meetings and tracks feedback, approvals, action items, and related records to support timely follow-through.
• Coordinates travel for the Division, including preparation of travel vouchers, reimbursements, and other related documents. Technical Support
• Collects, validates, maintains, and analyzes data and performance metrics; prepares recurring and ad hoc reports, dashboards, charts, summaries, and other analytical products to support workload management and decision-making.
• Maintains department systems and digital content, including PAVES, SharePoint, shared drives, and the metrics dashboard, to support accurate information, effective organization, usability, and document consistency.
• Identifies outdated, duplicate, or disorganized content and supports appropriate review, cleanup, and records maintenance.
• Documents processes and develops guidance and training materials for department technologies and systems.
• Provides responsive technical and customer support to internal and external stakeholders and collaborates with P C staff on special projects. Project Management Support
• Participates on division and agency-wide project teams.
• Supports project planning and execution by developing project plans, timelines, task lists, materials, and deliverables; coordinating inputs; and monitoring deadlines.
• Tracks and communicates project status, risks, issues, decisions, and action items to team members and stakeholders.
• Identifies project obstacles, recommends solutions, and facilitates meetings and discussions to maintain progress.
• Manages assigned deliverables from initiation through completion, ensuring timely and accurate results. Fellowship Program
• Participates in trainings and projects related to the TRS Fellowship Program including webinars, quarterly check-ins, classes or other learning activities, book group, projects and the mentoring program.
• Meets TRS Fellowship Program deadlines and goals for completion of trainings in deliverables in a timely manner.
• Performs related work as assigned.