Administrative Assistant

Join Cape, a fast-growing company, as an Administrative Assistant to support the VP of Engineering. You will manage the executive calendar, drive operational efficiency, and serve as a professional point of contact for internal teams and external customers. The ideal candidate has exceptional communication skills, thrives in fast-paced environments, and has a minimum of 4 years of administrative support experience. Benefits include disability insurance, commuter benefits, paid paternity and maternity leave, 401(k), and medical, dental, and vision insurance.

• Transforming the executive calendar into a curated roadmap, ensuring time is allocated to Cape’s highest priorities.
• Acting as a gatekeeper, problem solver, and a driver for ad-hoc special projects to reclaim hours of leadership’s weekly capacity.
• Serving as a polished, professional point of contact for Cape’s internal teams and external customers, navigating high-stakes relationships.

• Exceptional Communication: You have a diplomatic touch. You can say "no" to a request on behalf of leadership in a way that preserves the relationship and upholds Cape’s brand
• High-Growth Agility: You thrive in fast-paced environments. You can pivot between a complex travel booking and a sensitive office project without losing your attention to detail
• Anticipatory Judgment: You don't wait for instructions. You see the domino effect of a delayed flight or a shifted meeting and have Plan B and C in motion before the executive even knows there’s a problem
• Adaptability: A willingness to go with the flow, pivot and adjust course as the needs of the business change
• Initiative: A proactive attitude toward anticipating needs, taking action without being asked, and identifying opportunities to improve processes or efficiency
• Interpersonal Skills: Strong ability to build positive working relationships, engage with team members, and work collaboratively across different levels of the organization
• Ability to manage multiple tasks, prioritize effectively, and maintain an orderly workflow to ensure smooth operations
• A meticulous approach to the details of the job
• Proficiency in managing schedules, deadlines, and ensuring timely completion of tasks, especially in fast paced environments
• Bonus Points: Experience supporting an Engineering team
• Strong written and verbal communication skills to interact effectively with team members and external stakeholders
• Minimum of 4 years in administrative support, personal support, or a relevant high-level coordinator role