Recruiting Coordinator (Contract-to-Hire)

Join Nooks, a growing company in need of a Recruiting Coordinator. In this contract-to-hire role, you will manage interview scheduling, coordinate onsite logistics, maintain accurate candidate records, and support the Talent team in various special projects. You will also help plan and execute office events. Enjoy benefits such as comprehensive health insurance, unlimited paid time off, parental leave, equity incentive plan, work from home stipend, commuter benefits, and an annual offsite event.

• Coordination of interview scheduling across multiple stakeholders and time zones, ensuring accuracy and timely communication.
• Delivery of a warm, responsive candidate experience through clear instructions and thoughtful follow-through.
• Maintenance of accurate candidate records and interview stages in the applicant tracking system (ATS), supporting reliable reporting and compliance.

• You are a culture builder! As the face of the company in many respects for our candidates, you are passionate about giving them a peak into that culture and setting a warm and positive tone
• You take ownership, anticipate what needs to happen next, and ask for help early when something could fall through the cracks
• You handle confidential candidate and employee information with discretion
• Experience with Ashby or another ATS is helpful but not required
• You communicate clearly and warmly, making candidates feel welcome and keeping internal partners informed
• You can manage competing priorities and shifting schedules while staying calm, responsive, and focused on follow-through
• You bring high agency, low ego, and a willingness to support the team wherever you can make an impact
• You have 1-5 years of experience in recruiting coordination, administration, operations, office management, or a similar role
• You’re curious about recruiting operations and enjoy finding better ways to organize information and get work done
• You’re highly organized and detail-oriented. You double-check your work and know that a missed calendar update or incorrect interview link can affect someone’s entire experience