Executive Assistant to Founder / CEO

Join CAIS, a leading financial services company, as an Executive Assistant to the Founder/CEO. In this mission-critical role, you will provide seamless support to the CEO, manage complex calendars, and handle logistics for internal and external events. You will also manage sensitive information with discretion and integrity. The ideal candidate will have exceptional organizational skills, a foundational knowledge of the finance industry, and experience supporting C-Suite executives in a fast-paced environment.

• Strategically optimize the CEO’s time by managing complex calendars and priorities across internal, external, and board-related commitments.
• Support board management responsibilities for the CEO’s external Chairman role, including scheduling, meeting logistics, materials preparation, and follow-ups.
• Own end-to-end logistics for all business and personal travel, including flights, accommodations, ground transportation, itineraries, and real-time adjustments.

• The ideal candidate thrives in a fast-paced, high-expectation environment, brings elite attention to detail, and operates as a true extension of the executive
• This position requires a high level of responsiveness and availability aligned with the CEO’s schedule and is best suited for someone energized by an always-on executive environment
• Exceptional organizational, prioritization, and execution skills
• Ability to operate independently, anticipate needs, and execute with minimal direction; brings an inherent desire to learn
• Availability to work from CAIS’ NYC office ~4 days per week, with flexibility to support the CEO outside standard business hours as required
• Foundational knowledge of the finance industry and basic financial terminology strongly preferred
• Strong judgment, discretion, and emotional intelligence; trusted with highly sensitive information
• Advanced working knowledge of Microsoft Office (including Excel and PowerPoint), and experience maintaining CRM’s (Salesforce preferred)
• Bachelor’s degree required
• Applied AI Execution: Demonstrated experience integrating generative AI tools (such as ChatGPT, Claude, Copilot,) into daily workflows
• Demonstrated experience supporting Founder-level or C-Suite executives in a fast-paced, high-performance environment; financial services, fintech, or adjacent industries preferred
• High emotional intelligence, sound judgment, and excellent interpersonal skills
• Structured, strategic thinker with the ability to break complex situations into actionable steps
• Expert-level calendar, travel, logistics and time management skills; thrives in complexity and constant change
• Clear, concise written and verbal communication skills