Admin Assistant 2

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families. CDD is seeking a qualified and motivated individual for an Administrative Assistant 2 position to provide comprehensive administrative support to the Center Administrative Division.

This position plays an important role in supporting daily operations and ensuring efficient and professional service to division staff, guests, and patients.

Primary responsibilities include

• Provide administrative support to division staff, including the Administrative Operations Director and Unit Administrator.
• Schedule meetings, prepare meeting minutes, coordinate travel arrangements, and process travel reimbursements.
• Provide support desk coverage, including answering phones and assisting with vehicle checkout and return.
• Use a P-Card to order supplies specific to the division and assist with mail and package processing for the Center, requires lifting an average of 25 pounds.
• Schedule and coordinate the delivery of Center vehicles for routine maintenance and cleaning, requires a valid NM Driver’s license and completing UNM's Defensive Driving Course.
• Respond to inquiries from staff, guests, and patients in a professional, courteous, and timely manner.
• Assist with special projects and other administrative duties as needed to support the needs of the Center Administration.
• The ideal candidate will have knowledge of and experience with providing administrative support, scheduling meetings and travel, and interacting professionally with staff, guests, patients, and the public.
• The successful candidate will demonstrate excellent attention to detail, strong organizational and communication skills, sound judgment, and the ability to manage multiple priorities effectively.
• The ideal candidate will have strong computer skills in MS Word, Outlook, Excel and Access.
• UNM (or other university) experience with P-Card, Chrome River, and LoboMart.
• Punctual, reliable, service-oriented, and able to work independently while contributing effectively as part of a team.