Executive Assistant (CEO & Executive Leadership Team)

Join our team as an Executive Assistant to the CEO and Executive Leadership Team. In this role, you will provide direct executive support to the CEO and the North American C-suite leadership team. You will coordinate complex calendars, travel, meetings, and events, prepare meeting agendas and materials, track action items, and serve as a key point of coordination between executives and external stakeholders. You will also handle confidential information with discretion, build a strong understanding of company priorities, and leverage AI and other productivity tools to increase efficiency. This position is based in New York and follows a hybrid work model.

• Coordinating complex calendars, travel, meetings, and logistics for multiple executives.
• Preparing executive meeting agendas, briefing materials, presentations, and other business documents.
• Tracking action items and ensuring timely follow-through on key decisions and commitments.

• You anticipate needs, exercise sound judgment, and handle confidential information with discretion
• You are highly organized, proactive, and thrive in a fast-paced environment
• You can manage competing priorities, build strong relationships across the organization, and help C-suite executives and senior leaders operate efficiently and effectively
• Strong problem-solving skills, sound judgment, and a proactive approach to work
• Demonstrated executive presence and the ability to interact professionally with senior executives, customers, partners, board members, vendors, and other external stakeholders, while exercising the highest levels of professionalism, discretion, integrity, and accountability
• Advanced proficiency with Microsoft Office and collaboration tools, including Outlook, Word, Excel, PowerPoint, SharePoint, and Slack
• Ability to manage multiple priorities with accuracy, attention to detail, and a high degree of responsiveness
• Ability to provide support outside standard business hours as needed, including occasional evenings, weekends, and travel-related coordination, to support a global executive team
• Demonstrated ability to navigate ambiguity, exercise independent decision-making, and manage sensitive matters with discretion
• Flexibility to support changing business needs and priorities
• 5+ years of executive support experience, preferably supporting senior executives or C-suite leaders
• Exceptional organizational, time management, and communication skills
• Demonstrated ability to effectively leverage AI tools to increase efficiency, improve productivity, streamline administrative processes, enhance communication, and support executive effectiveness
• Strong experience using business systems that support executive operations, including travel, expense, and financial management platforms such as Concur