Administrative Assistant

An leading independent law firm based in Brussels and London is searching for an administrative assistant.

Jobomschrijving

As a trilingual Administrative Assistant, you are the seamless link between teams, clients and leaders — elevating communication, efficiency and collaboration across every Document & Information Management Create, format and refine documents and timesheets with accuracy and attention to detail. Update and maintain the contact database to ensure flawless information flow. Edit and manage office floorplans when needed.

Meetings & Events Coordination Organize meetings and conference calls, ensuring smooth logistics from start to finish. Provide support for both internal and external events, contributing to their seamless execution.

Reception Support Act as backup for reception

Second floor: during lunch breaks, holidays and receptionist absences. First floor: during client meetings. You’re a sharp, fast-moving administrative powerhouse who keeps everything — and everyone — on track.

Fully fluent in English, French and Dutch, you switch between languages with ease, making communication smooth and effortless across the entire organization. You love bringing order to chaos: calendars run better, documents look sharper, and operations flow smoother because you’re behind them. Detail-driven but always thinking two steps ahead, you anticipate needs before they appear and handle challenges with confidence and positivity.

People count on you because you deliver — with efficiency, professionalism and a smile. You’re proactive, reliable and naturally service-minded, making you the go-to person for both colleagues and clients. In short: you’re the kind of assistant who makes the whole office work better.