Compliance & Safety Department Assistant

Are you an accurate and well-organized administrative professional who enjoys following up on actions and keeping documentation in order? As our Compliance & Safety Department Assistant, you will support NHV’s Compliance Monitoring Manager and Safety Manager at our headquarters in Ostend. You will perform a broad range of preparation, administrative and follow-up activities within our Compliance and Safety Department.

Your work will help ensure that findings, safety recommendations, action plans, meeting minutes, registers and other documents remain complete, accurate and up to date.

Your main responsibilities will include

• Preparing audit documentation, reports, correspondence and supporting information.
• Registering and following up on audit findings, non-compliances, corrective actions and deadlines.
• Monitoring safety recommendations and ensuring that actions and extension requests are followed up on time.
• Collecting information for monthly compliance and safety reports.
• Supporting the preparation and publication of QHSSE and HSEQ plans.
• Gathering Safety Performance Indicator data and supporting safety reporting for customers.
• Assisting with the administration of authorisations, stamps and engineer files.
• Keeping Management of Change and Emergency Response Plan documentation current.
• Preparing meeting minutes and following up on open action points.
• Collecting content for the monthly Safety Newsletter.
• Supporting the Compliance Monitoring Manager and Safety Manager with departmental projects.
• You will work with systems such as IQM, Fleetplan, SharePoint and Rusada.
• Once you have gained sufficient experience, the role may be further developed to include responsibilities as a part-time auditor.
• We are looking for a reliable and proactive colleague who combines strong administrative skills with accuracy, discretion and a practical approach.

You preferably have

A secondary education qualification. A relevant bachelor’s degree is an advantage. Previous administrative experience.

Experience within quality, compliance or safety administration is an asset. Strong knowledge of Microsoft Office, particularly Excel, Word and Outlook. Experience with SharePoint or similar document management systems.

Excellent organizational and planning skills. The ability to work accurately with detailed and confidential information. A professional and assertive communication style, enabling you to follow up on actions and deadlines in a firm but respectful manner.

A flexible, hands-on approach and the ability to work both independently and as part of a team. Fluent English, both written and spoken. Knowledge of Dutch and/or French is an advantage.

An aviation background is not required, as NHV will provide on-the-job training. Knowledge of EASA regulations, including Air Operations, Part-145, Part-147 or CAMO, is considered an advantage.