Senior Associate, Administrative Services - Patent Group

Job Description

Job Description

Role Summary

• The Senior Associate, Administrative Assistant, will provide proactive, high-quality, and reliable administrative support to the Intellectual Property legal group, a part of the Offices of the General Counsel.
• The individual in this role will coordinate and perform multiple administrative tasks in a dynamic environment, and closely collaborate with administrative associates and paralegals in the Intellectual Property legal group. 

Responsibilities and Primary Activities

• Prepare,  edit, and assist with various documents, memos, correspondence and reports, under guidance and supervision of attorneys (such as various internal patent-related memos, legalizations of Powers of Attorneys, copyright applications, and PowerPoint presentations).
• Perform advanced clerical duties.
• Manage multiple calendars and scheduling tasks.
• Review and approve invoices for compliance with billing guidelines; create matters within billing system; assist with financial matter management and budget planning.
• Track weekly schedules for team members.
• Manage outside visitors and meetings.
• Coordinate travel and process expense reports.
• Assist in maintaining and updating team websites, SharePoint sites and other web resources.
• Sort and review correspondence on a daily basis; organize and maintain electronic and physical filing systems in accordance with records retention policies.
• Coordinate and perform multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Communicate and interact effectively with internal and external stakeholders. 
• Reliably handle confidential and sensitive legal issues.
• Coordinate special projects within the Intellectual Property legal group.
• Consistently demonstrate Company Leadership behaviors.

Required

Education:

• High School Diploma or equivalent.

Experience and Skillset:

• 8+ years of administrative assistant experience or 4+ years of paralegal experience
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, OneNote, Teams, etc.), enterprise communication and travel solutions, and other company software and hardware tools.
• Experience processing expense reports, travel reservations, and invoices.
• Experience scheduling meetings and managing calendars.
• Ability to apply independent judgment, creativity, and problem-solving capabilities.
• Ability to handle and prioritize multiple work assignments.
• Experience with financial and budget tasks.
• High-level of attention to detail and organization is required.
• Strong communication and people skills.
• Collaborative, inquisitive, adaptive, and flexible.

• Enthusiastic, self-motivated team player with a strong work ethic.

• Documented experience as a strong performer in current and past positions.

Preferred

Education:

• Advanced education or certifications (e.g. Certified Administrative Professional, Paralegal Studies Certificate, Project Management Professional Certification, Professional in Human Resources Certification)

Experience and Skillset:

• 3+ years administrative experience supporting executives (Senior Director, Executive Director, Vice President, or above).

• Experience as an intellectual property administrative associate in a corporate or law firm setting.

• Concur and Tymetrix360 ebilling system.

• Intellectual Property specific systems (e.g., Clarivate’s First to File and TIPMS).

• Notary public commission.

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The salary range for this role is: $82,700 - $130,200

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs. 

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable. 

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Required Skills:

Preferred Skills:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

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Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

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