Contract Governance Office Lead (O-6 Billet) Supervisory

Summary

The Contract Governance Office Lead role supervises program managers, monitors contractor performance, deliverables, funding, schedules, risks, and compliance; supports authorized contracting officials; coordinates across acquisition, cybersecurity, and portfolio teams; and improves governance, documentation, and accountability. This position is only open to current USPHS officers. USPHS Call to Active Duty (CAD) candidates are not eligible for this position.

Duties

DUTIES AND RESPONSIBILITIES: Supervises and leads a team of three Contract Governance Program Managers responsible for post-award governance of assigned health care technology contract portfolios. Establishes workload distribution, priorities, timelines, documentation standards, and quality expectations for the office. Assigns portfolios, contracts, and governance workstreams to individual officers based on workload, organizational priorities, officer capability, and mission requirements. Reassigns work as circumstances change to ensure continuity and timely completion of post-award activities. Serves as the accountable CAMS leader for program and portfolio management of post-award contract governance across the IHSC health information technology contract portfolio. Directs the management of milestones, deliverables, dependencies, action items, risk visibility, funding status, and performance-related information. Establishes office standards for performance monitoring to ensure contractor performance against negotiated contract requirements is consistently observed, documented, and reported. Ensures performance information is complete, timely, and suitable for use by authorized Government officials. Oversees office support to Contracting Officer's Representatives, including deliverable-review support, performance documentation, and information needed for formal acceptance and surveillance activities. Ensures office activities support, but do not replace, the responsibilities and authorities of Contracting Officers and appointed Contracting Officer's Representatives. Maintains visibility of funding, invoicing, ceiling, and period-of-performance status across the contract portfolio. Ensures expiring funds, exhausted ceilings, approaching option decisions, unplanned funding needs, and other time-sensitive issues are identified and elevated early. Applies established Government programmatic priorities and contract requirements to post-award performance-governance activities. Coordinates contractor performance concerns, performance risks, and required actions through the Contracting Officer or an appointed Contracting Officer's Representative, as appropriate. Oversees office support to contract modifications, option exercises, and closeout activities by ensuring Contracting Officers receive complete, accurate, and timely performance, deliverable, funding, and period-of-performance information. Coordinates with the Acquisition Planning Office to ensure post-award performance experience, contractor-performance information, and lessons learned inform future requirements development. Ensures newly awarded work transitions to the Contract Governance Office with complete planning records and clear performance expectations. Coordinates with the Cybersecurity Compliance Office to ensure cybersecurity and privacy obligations established during acquisition planning are carried into contract performance, monitoring, and oversight activities. Coordinates with the Portfolio Management Office to ensure contract milestones, dependencies, risks, constraints, and funding considerations are accurately reflected in enterprise schedules and portfolio-planning activities. Identifies, assesses, and escalates material performance, funding, schedule, and compliance risks. Provides CAMS and HITU leadership with recommendations and an assessment of likely programmatic, schedule, cost, and mission impacts. Provides unit leadership with portfolio status reports, contract performance-posture summaries, risk assessments, and decision-ready information supporting executive decision-making. Develops and implements office operational plans, procedures, documentation standards, recordkeeping practices, and process improvements necessary to achieve CAMS and HITU objectives. Captures institutional knowledge to support continuity through personnel transitions. Performs supervisory duties, including performance management, work planning, coaching, mentoring, employee development, and accountability for assigned officers. Identifies developmental needs and ensures completion of required position-specific training. Establishes and enforces documentation and recordkeeping standards to ensure the administrative contract record is complete, retrievable, and defensible during subsequent review. Protects procurement-sensitive, proprietary, financial, privacy, cybersecurity, and other sensitive contract information. Performs other duties as assigned.

Qualifications

PHYSICAL DEMANDS: Sit and/or stand for extended periods of time, generally six to eight hours. Perform repeated bending motions. Use average manual dexterity for computer operation. Use a telephone for extended periods. If the incumbent is a clinician, the incumbent may be required to perform temporary duty assignments in support of field operations for a minimum of two weeks and a maximum of 30 days annually.

Education

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Ability to lead multidisciplinary contract portfolios involving program, acquisition, technical, financial, cybersecurity, privacy, and executive stakeholders. Working knowledge of Federal post-award contract administration practices, including performance monitoring, deliverable-review and acceptance support, funding execution, invoicing, contract modifications, option exercises, and contract closeout. Ability to read and interpret contract requirements to determine what the Government is entitled to receive, the required schedule for performance, the applicable performance standards, and the associated costs or funding limitations. Knowledge of the Federal acquisition lifecycle sufficient to ensure post-award performance experience and lessons learned inform future requirements development and acquisition planning. Ability to supervise, develop, evaluate, and hold accountable assigned professional staff; assign work by portfolio; and establish clear ownership and performance expectations. Ability to coordinate contractor-performance concerns while preserving Government decision-making authority and routing matters through the appropriate Contracting Officer or appointed Contracting Officer's Representative. Ability to communicate concisely and effectively with executive leadership, including presenting adverse performance, funding, schedule, or compliance information with a recommended course of action. Ability to identify, assess, document, and communicate performance, funding, and compliance risks and their likely programmatic impacts. Ability to build and sustain productive working relationships with Contracting Officers, Contracting Officer's Representatives, program officials, technical personnel, financial staff, cybersecurity and privacy specialists, contractors, and executive leadership. Ability to establish, maintain, and enforce documentation and recordkeeping standards while protecting sensitive contract, financial, acquisition, proprietary, privacy, and cybersecurity information. Ability to exercise sound, independent judgment in managing complex, sensitive, and mission-critical programmatic issues. Ability to adapt to changing priorities, schedules, workload requirements, contract-performance conditions, and mission needs. MINIMUM QUALIFICATIONS Applicants must meet the education and professional requirements applicable to their USPHS professional category. No specific academic discipline is required for this position. Applicants must demonstrate progressively responsible program-management experience and experience coordinating work across organizational boundaries. Applicants must have at least two years of experience in one or more of the following areas: Post-award contract governance, contract administration support, contract performance management, or related work; Federal acquisition, procurement, contracting support, or related work; Program management, project management, contractor management, health information technology, health care technology, or comparable complex multidisciplinary work; or Budget execution, funding oversight, invoicing, financial reconciliation, or related work. Leadership, judgment, authority awareness, program-management capability, and demonstrated effectiveness in complex, regulated, or mission-driven environments are primary evaluation criteria. Technical depth in a single specialty does not substitute for the ability to lead an office and coordinate work across organizational boundaries. Relevant preparation may be demonstrated through a combination of contract governance, contract administration, program management, project management, acquisition, procurement, budget oversight, funding oversight, contractor-management, or health information technology experience; relevant coursework; professional training; or professional certifications. Certifications such as Federal Acquisition Certification for Contracting Officer's Representatives, Project Management Professional, Federal Acquisition Certification, comparable acquisition credentials, or financial-management credentials may strengthen an applicant's preparation but are not required. If the incumbent holds a clinical license or certification, the incumbent is responsible for fulfilling the requirements of the applicable licensing or certifying body to maintain currency.