Project Coordinator | On Site | Shippingport, Pennsylvania

Sargent Electric is a leading specialty contractor focused on electrical, instrumentation, wireless, utility, and low voltage systems. Founded in Pittsburgh in 1907, we operate from 8 locations across the Midwest, Mid-Atlantic and Northeast, delivering projects nationwide for our strategic customers. We support the breadth of client needs — from routine 24/7 service and emergency restoration to their largest and most complex projects.

Our proven safety record, technical depth, and longstanding client relationships have made us a partner of choice for Fortune 500 companies, leading general contractors, and EPC contractors. We are seeking to hire a Project Coordinator in our Pittsburgh, PA office. This role will be on the project site in Shippingport, Pennsylvania.

POSITION OVERVIEW

This role provides coordination and administrative support for the on-site management team at the Bloom PIT Campus Power Station, a large cost-plus, open-book, self-perform IBEW electrical and medium-voltage project. The position works directly with the Project Engineers and Assistant Project Managers to keep meetings, follow-ups, documents, visitor logistics, and field office operations organized.

WHAT YOU'LL DO

• Coordinate Meetings.
• Schedule meetings, prepare agendas and logs, record clear minutes, and track follow-up with the Project Engineers and Assistant Project Managers.
• Support Weekly GC/Owner Coordination.
• Prepare meeting documentation, status information, action items, and minutes for the weekly GC/owner coordination meeting, with content and review from project leadership.
• Track Follow-Ups and Action Items.
• Track deliveries, visitors, access requests, owner/GC requests, and other open items; help assign action items and confirm completion.
• Distribute Project Documents.
• Print, plot, and distribute drawing sets and revised documents to the field while maintaining transmittal records.
• Run Field Office Operations.
• Order and stock supplies and coordinate visitor logistics and site access requests with the Safety Manager and General Superintendent.
• Route Time and Pay Questions.
• Direct time entry, time correction, per diem, and pay questions to the On-Site Payroll Administrator; this role does not process time or payroll.
• Drawing Revisions and Transmittals .
• Support drawing revisions and transmittals by distributing revised documents to the field and maintaining transmittal records.
• Field Office Operations .
• Run field office operations, including supply ordering and stocking.
• Visitor and Site Access Logistics .
• Coordinate visitor logistics and site access requests with the Safety Manager and General Superintendent.
• Champion Safety Culture.
• Lead by example in upholding safety standards and support best practices across field and office environments, reinforcing expectations established by project leadership and the on-site Safety Manager.
• Crave Learning.
• We value people who want to grow through hands-on experience, training, and mentorship.
• Be active in identifying and engaging in these opportunities.
• Additional Responsibilities.
• Assume additional duties and responsibilities as delegated by Sargent Executive Management.

WHAT YOU'LL BRING

• High school diploma or equivalent required; associate or technical degree preferred.
• Experience with ProjectSight, Bluebeam, Procore, and Microsoft Office applications, including Outlook, Excel, Word, Teams, and SharePoint.
• Strong organizational skills, attention to detail, and the ability to track multiple follow-ups at once.
• Ability to take accurate meeting minutes and prepare clear agendas and logs.
• Strong interpersonal and verbal communication skills and the ability to communicate effectively with field supervision, engineers, vendors, the general contractor, and the owner.
• The ability to work efficiently under tight timeframes, respond to requests promptly, collaborate as a team player, and manage multiple priorities.

REQUIRED EXPERIENCE

• Experience in construction project coordination, administrative support, or a similar role.
• Experience supporting meetings, document distribution, follow-up tracking, and field office operations.

WHY JOIN SARGENT ELECTRIC?

Competitive compensation based on experience Established, growing company with a strong industry reputation Collaborative, team-driven environment Opportunity to directly impact project success, quality, and cost efficiency EQUAL EMPLOYMENT OPPORTUNITY: Sargent Electric Company is committed to providing equal employment opportunities to all qualified individuals in accordance with applicable federal, state, and local laws.