Finance and Accounting, Senior Associate

About the Role
We're hiring a Bookkeeper to keep the financial side of Hassle Free Home Services accurate, current, and closed on time.
This is a broad seat covering the full transaction cycle (payables, receivables, reconciliations, payroll) plus compliance work most bookkeeping roles never touch: state registrations, trade licenses, tax filings, and employee records across every market we operate in. You'll work directly with our accountant and CFO, with little duplicated by anyone else, so you'll understand how this business actually runs.
The work is detailed and repeats monthly. If you can't leave a reconciliation half-finished and would rather file early than on deadline, you'll fit in.
What You'll Do
Accounting & Bookkeeping
Maintain the general ledger in QuickBooks: record and code daily transactions and maintain the chart of accounts
Perform monthly bank, credit card, and merchant account reconciliations
Manage accounts payable and accounts receivable, including invoicing, payment application, and collections follow-up
Track job-level costs to support project profitability reporting
Support the monthly close and year-end preparation with the accountant, CFO, and outside CPA
Payroll & Timekeeping
Review employee timesheets for accuracy and completeness ahead of payroll processing
Research and resolve variances, including unapproved overtime and unbilled hours
Administer PTO tracking, accruals, and year-end carryover
Maintain payroll deductions and employee records, including benefit deductions and garnishments
HR & Benefits Administration
Process new hire documentation, employment eligibility verification, and state agency registrations
Coordinate travel and hotel bookings for out-of-state new hires
Administer benefits enrollment, annual open enrollment, and related compliance reporting
Process terminations, including final pay and benefits termination
Coordinate the annual performance review cycle and track approved compensation changes
Compliance, Licensing & Insurance
Maintain business registrations and state tax accounts, including setup in new jurisdictions
Track and renew business and trade licenses ahead of deadlines
Prepare and file recurring returns, including sales and use tax, annual reports, and Forms 1099
Support the annual insurance audit and maintain certificates of insurance
What We're Looking For
3+ years of bookkeeping experience
Working knowledge of the full accounting cycle: accounts payable, accounts receivable, reconciliations, and month-end close
Exceptional attention to detail. This is a core requirement.
Proficiency in QuickBooks and Microsoft Excel
Experience with payroll processing and benefits administration
Familiarity with multi-state tax registrations, licensing, and compliance filings, or the aptitude to learn them quickly
Ability to manage recurring deadlines independently, with minimal supervision
Discretion handling confidential financial and employee information, and clear, professional communication