Temporary Administrative Officer - EU organisation

Our client is an EU organization based in Brussels. Offices are reachable by public transports.

Jobomschrijving

Manage administrative mailboxes and general office correspondence. Register and review invoices while maintaining accurate supplier records. Prepare payments and support budget and expense management activities.

Liaise with external accountants and maintain accounting documentation. Manage membership fees, donations and other contributions. Monitor contracts, deadlines, renewals and procurement procedures.

Prepare and maintain administrative and financial reports, trackers and overviews. Review project documentation to ensure contracts, invoices and supporting documents are complete and properly filed. Support the preparation of documentation for audits, compliance reviews and public authorities.

Coordinate office suppliers, equipment, inventory and external service providers. Assist with employee onboarding and offboarding processes. Maintain well-organised administrative records and contribute to the improvement of internal procedures and workflows.

Provide general administrative, operational and compliance support as required. Minimum 1-2 years of experience in administration, office management or accounting support. Strong organisational skills with excellent attention to detail.

Good command of Microsoft Office applications, particularly Excel. Excellent written and verbal communication skills in English. Ability to manage multiple priorities and meet deadlines.

Reliable, proactive and solution-oriented approach.