Proposal Coordinator

Proposal Coordinator Department

Business Development Marketing Location: Atlanta, Georgia Employment Type: Full-Time Reports To:

Director of Business Development Marketing (proposed) Position Summary Winter Construction is seeking a highly organized, detail-oriented, and creative Proposal Coordinator to support the company's business development and marketing efforts. This individual will play a key role in developing compelling, professional, and strategically focused proposals, qualifications packages, and interview presentations that position Winter Construction for continued growth.

The Proposal Coordinator will work closely with Business Development, Marketing, Preconstruction, Operations, and Executive Leadership to coordinate proposal efforts from initial opportunity identification through final submission. The ideal candidate is a strong communicator, skilled writer, and proactive team player who thrives in a deadline-driven environment and takes pride in producing high-quality work.

Key Responsibilities

• 1. Proposal Development Management Coordinate the preparation, production, and submission of responses to Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and other pursuit-related materials.
• Manage proposal schedules, assignments, compliance checklists, and deadlines to ensure timely submission.
• Review RFQs and RFPs to identify requirements, evaluation criteria, and opportunities to differentiate Winter Construction.
• Partner with Business Development and Operations leadership to develop tailored messaging and proposal content.
• Write, edit, proofread, and format proposal narratives, executive summaries, project descriptions, resumes, and company qualifications.
• Gather technical and project information from internal subject matter experts and external pursuit partners.
• Ensure proposal content is accurate, compelling, visually consistent, and aligned with Winter Construction's brand standards.
• 2. Business Development Support Maintain current project qualifications, employee resumes, client references, and relevant company experience.
• Develop customized materials for client meetings and business development initiatives.
• Support client interviews, shortlist presentations, and pursuit strategy meetings.
• Track proposal submissions, shortlist notifications, interview opportunities, and award outcomes.
• 3. Brand Guideline Adherence and Data Management Assist in developing and updating project sheets, employee resumes, company brochures, and qualifications packages.
• Maintain an organized library of proposal content, project photography, graphics, and marketing assets.
• Collect and update project information, accomplishments, awards, and company statistics.
• Assist with general marketing initiatives as needed, including award submissions, industry rankings, and company communications.
• 4. Internal Coordination Collaboration Facilitate proposal kickoff and review meetings, coordinating responsibilities and progress with internal contributors.
• Coordinate proposal contributions from consultants, architects, and joint venture partners.