Executive Assistant & Office Manager

Join Blueland, a company dedicated to eliminating single-use plastic. As an Executive Assistant & Office Manager, you will support the Co-Founders and ensure the office operates smoothly and efficiently. Your responsibilities will include managing calendars, coordinating meetings, assisting with travel logistics, and overseeing day-to-day office operations. You will also have the opportunity to drive ad-hoc administrative projects and identify opportunities for process improvement.

• Strategically manage Co-Founders’ calendars, resolve scheduling conflicts, and align executive time with business priorities.
• Oversee the day-to-day organization and functionality of the office, ensuring a clean, organized, and professional environment.
• Drive ad-hoc administrative projects, identify opportunities to streamline processes, and elevate operational efficiency.

• The ideal candidate takes pride in maintaining an exceptionally organized, welcoming workplace, and consistently anticipates needs before they arise
• We are looking for a resourceful self-starter who is responsive and comfortable operating independently, with a commitment to continuous improvement and a willingness to take on responsibilities of every scope
• Genuine enthusiasm and alignment with Blueland’s mission to eliminate single-use plastic
• Strong written and verbal communication skills
• Strong calendar management, travel coordination, and expense reporting experience
• Exceptional organizational skills with strong attention to detail and follow-through
• Experience managing competing responsibilities in professional, academic, caregiving, hospitality, household, volunteer or small business environments
• Resourceful and solutions-focused, with the ability to identify and address issues before they escalate
• Interest in leveraging AI and automation tools to improve the speed and quality of day-to-day work
• Excellent organizational skills and the ability to juggle multiple priorities in a fast-paced environment
• Resourceful, proactive, and eager to contribute beyond the scope of the role
• Proficiency in Google Workspace, Slack, Notion, and expense management systems
• 3+ years of progressive administrative experience supporting senior-level managers, directors, or executive leadership
• We are proud to have assembled a diverse team and strongly encourage you to apply even if you don’t meet every qualification