Legal Administrator

We’re seeking a detail-oriented and proactive Legal Administrator to support the day-to-day operations of our legal department. In this role, you’ll provide high-level administrative support, manage legal documentation and billing, and assist with regulatory compliance requirements. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage competing priorities while keeping the legal team running efficiently.

Primary Responsibilities

• Organize and maintain legal documents, contracts, and agreements; assist with drafting and formatting; and coordinate document execution, distribution, and filing.
• Provide administrative support to the legal team, including calendar management, meeting coordination, travel arrangements, correspondence, and meeting materials.
• Support attorneys with U.S. and international trademark and copyright protection, including applications, registrations, document preparation, and docket and deadline tracking.
• Help manage the company’s insurance portfolio by preparing applications, maintaining coverage summaries, coordinating claims, and working with brokers to support appropriate, cost-effective coverage.
• Assist with monitoring regulatory requirements and preparing and submitting filings, licenses, permits, and other compliance documentation.
• Maintain legal records retention and disposal procedures while protecting the confidentiality, security, and integrity of sensitive and privileged information.
• Conduct legal research on case law, statutes, and regulations, and summarize findings in reports, memos, and presentations for legal counsel and senior management.
• Coordinate vendor selection, contract negotiations, and ongoing relationships, including issue resolution, performance evaluations, service reviews, and renewals.

Experience & Requirements

• 2–3 years of experience in a legal administrative role or equivalent relevant work experience.
• Working knowledge of legal terminology, procedures, and document management practices.
• Proficiency with legal software, including document management systems and legal research databases.
• Familiarity with electronic discovery (e-discovery) processes.
• Excellent organizational skills, with the ability to prioritize competing tasks, meet deadlines, and work effectively under pressure in a fast-paced environment.
• Strong written and verbal communication and interpersonal skills.
• A collaborative, team-focused approach to supporting attorneys and other legal staff.
• Proficiency in Microsoft Office and Google Workspace.