Office Administrator

Work with a Top 20 CPA and advisory firm that Accounts for Anything.  Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe.  By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.

Job Summary

Aprio is seeking an Office Administrator to provide high-level administrative and client support for our local office. This role is a vital contributor to the smooth and efficient flow of daily operations, serving as a central point of contact for both clients and internal team members. You will bring strong organizational skills, a solutions-oriented mindset, and a commitment to exceptional service that reflects Aprio's values in every interaction. This is an opportunity to make a meaningful impact in a collaborative, fast-paced professional environment.

What You'll Gain / Impact

• Opportunity to serve as a cornerstone of office operations and client experience
• Exposure to cross-functional collaboration with tax professionals and support staff
• Ability to strengthen skills in administrative excellence, client service, and data management
• A supportive team environment with opportunities for continued professional development

Key Responsibilities

• Provide administrative support to the office, including calendar management and meeting coordination
• Maintain electronic and paper filing systems for client records and office documents
• Accurately input client information into relevant software and databases
• Organize and archive client files in accordance with established procedures
• Assist in preparing and processing tax-related documents and forms
• Conduct data management and project cleanup within applicable systems
• Support front desk and receptionist functions, including mail distribution, postage, and interoffice mail services
• Assist clients with inquiries and appointments, ensuring confidentiality and handling sensitive information with discretion
• Collaborate with tax professionals and support staff to facilitate efficient office operations
• Communicate client appointments and special instructions to tax preparers
• Undertake ad-hoc tasks and additional duties as assigned to support overall office objectives

Candidate Qualifications

• High school diploma or equivalent; additional education or certification in office administration is a plus
• Previous experience in a receptionist or administrative role preferred
• Proficiency in Microsoft Office Suite; familiarity with tax software is beneficial
• Excellent verbal and written communication and interpersonal skills
• Strong organizational skills with keen attention to detail
• Professional demeanor with client-centric approach
• Demonstrated ability to handle confidential information with discretion and integrity
• Effective time management skills with the ability to prioritize tasks and meet deadlines
• Knowledge of tax-related terminology is advantageous

Leadership Skills

• Demonstrates initiative and accountability in managing daily responsibilities with minimal direction
• Maintains composure, professionalism, and a solutions-oriented approach in a fast-paced, client-facing environment
• Brings a collaborative, team-first mindset that supports the effectiveness of those around you
• Builds positive, trustworthy relationships with clients, visitors, and internal team members
• Follows through on commitments and proactively communicates status on open items
• Adapts quickly to shifting priorities while maintaining consistency and quality of work

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with calendar and scheduling management tools
• Familiarity with electronic document management and filing systems
• Basic data entry skills with accuracy and attention to detail
• Ability to learn and navigate firm-specific platforms and software
• Familiarity with tax software (e.g., CCH, Thomson Reuters) is a plus