Event Coordinator

The Event Coordinator is responsible for coordinating events and managing clientele as assigned by leadership within the Office of Strategic Venues Event Services (OSVES). This position will help facilitate the efficient operation of the Event Services team by supporting event needs associated with internal and external clients through the coordination, preparation and maintenance of contracts, data and schedules. Advance events and procure applicable event details, conduct facility walk-throughs with clients as needed, and communicate event needs to OSVES staff and University campus partners.

Prepare event estimates and contracts for clients. Secure event contracts, certificates of insurance, and the like with clients as needed. Coordinate and schedule Front of the House staffing for events on campus including but not limited to: house managers, ushers, vendor ushers, emergency medical services, security, and housekeeping.

Serve as manager on duty for events as assigned. Manage and maintain client account and database. Manage and maintain accurate billing information for each event and assist with vendor invoice verification.

Coordinate with Financial Operations team to ensure client invoices are received and paid. Maintain healthy and productive relationships with campus partners who regularly facilitate events within OSVES venues and/or need OSVES services. Maintain healthy and productive relationships with campus partners who regularly facilitate events.

Hire and supervise student workers and assist in training development. Assist in the development and distribution of materials relative to coordination, execution, sales, or operations as needed. Other duties as assigned.