Corporate Executive Assistant

The Corporate Executive Assistant provides high-level administrative and operational support to a team of senior leaders, serving as a critical liaison across external partners including Berkshire sister companies, regulators, internal teams and key clients. This role requires exceptional communication, organization, problem solving and client service capabilities. The position is ideal for a proactive professional who excels at managing multiple stakeholders, anticipating needs, and enabling leaders to operate efficiently and effectively.

Key Responsibilities

• Technical Administrative Expertise Coordinates, schedules, and supports meetings—including creating agendas, preparing and assembling materials, arranging logistics, and ensuring flawless execution.
• Manages comprehensive domestic and international travel arrangements, ensuring accuracy in itineraries and timely submission of expense reports.
• Conducts research, pulls data, and prepares reports to support executive decision-making.
• Oversees accurate and efficient calendar and email management, anticipating conflicts and prioritizing requests.
• Demonstrates advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Concur, ensuring seamless coordination of daily workflows.
• Maintains a working understanding of the organization’s structure, business units, and operations to support leaders effectively.
• Results Orientation Demonstrates exceptional time management, handling competing priorities with urgency and precision.
• Shows a strong work ethic and willingness to take ownership of tasks of any size to support executive and team needs.
• Operates with a service-oriented mindset, consistently delivering high-quality work with minimal direction.
• Communication, Negotiation Influence Exhibits excellent verbal, written, presentation, and listening skills, maintaining professionalism in all interactions.
• Encourages open, transparent communication with internal and external stakeholders.
• Anticipates, identifies, and proactively manages potential conflicts with diplomacy and maturity.
• Communicates with honesty, respect, and composure—even under pressure—while maintaining alignment with organizational goals.
• Demonstrates strong self-awareness and self-regulation when navigating sensitive conversations or competing priorities.
• Client Service Relationship Management Understands the needs of both business units and external partners to provide tailored, responsive support.
• Builds and maintains positive relationships with clients, vendors, and other third parties, representing the executive office with professionalism and confidence.
• Teamwork Collaboration Works closely with colleagues across departments to ensure a collaborative and supportive operational environment.
• Contributes to a positive, disciplined, and solutions-focused culture.
• Provides backup support to fellow administrative team members during peak workloads, special projects, or absences.
• Accountability Ownership Maintains strict confidentiality and exercises exceptional discretion in handling highly sensitive and confidential information, including executive communications, proprietary business information, and matters with legal, financial, or reputational impact.
• P artners proactively with leadership and internal teams to anticipate needs and streamline workflows.
• Takes full ownership of daily responsibilities and long-term projects, ensuring follow-through and accuracy.
• Adaptability Change Management Seeks and applies feedback to continuously refine skills and improve performance.
• Learns from challenges and adjusts future approaches accordingly.
• Supports organizational change initiatives and evolves processes to enhance efficiency and effectiveness.