JJYS Office Specialist I-Slate Canyon Youth Center

Prepare and issue purchase authorizations and submit invoices for payment Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable Work with people in a manner which shows sensitivity, tact, and professionalism Answer and direct incoming phone calls and emails Provide customer service when clients, family or community partners come in Attend meetings and take minutes Perform data entry Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities Will be trained for 10 different programs:

Purchasing/Searching from State Contracts, Bank Deposits, In coming outgoing Multi-phone lines, Assist families/youth in what their needs are, Invoices/Billings Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews Provide administrative support Work with families and youth Maintain supply inventory and assist in purchasing supplies General office cleaning Maintain schedules Prepare and process documents Maintain files and record keeping systems Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally