Administrative Assistant III- Mathematics

Develop and coordinate financial, personnel, facilities and administrative activities to ensure continued efficient operation of a large department in a School, College, Division or Center/Institute of the University having considerable fiscal and administrative autonomy. Work activities require a grasp of involved practices and precedents, along with knowledge of theoretical principles. Plan, develop and maintain special accounting procedures for several complex general fund, designated and restricted accounts.

Plan budget projections and plans. Compile budget estimates, oversee budget execution, review, approve and monitor unit revenues and expenditures. Prepare financial statements and activity reports on the financial status of unit projections, programs and other budget allocations.

Develop and execute administrative policies and procedures. Perform organizational studies and recommend changes to established programs, services and unit objectives. Oversee and coordinate business affairs, service and support functions of unit.

Represent the administrative head to outside individuals, professional groups, agencies and administrators with full responsibility for policy interpretation on business and administrative policies and procedures. Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions and records.

Assure adequate staffing levels and regular payroll payments are attained. Possess signatory authority for unit. Supervise, interview, select and evaluate performance of a varied number of non-exempt and temporary part-time support staff.

Train and instruct on methods and procedures. Monitor workflow, prioritize assignments and establish staffing levels. Provide direction to professional staff in department on methods and procedures.

Prepare specialized reports and detailed major proposals for department. Develop and coordinate programs, projects and services. Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities; utilize administrative systems, including FMS, HRMS, PPS, GBS, etc. Coordinate building operation and maintenance requests.

Monitor space utilization, equipment/stock inventories and procurement and facility management activities and services. Perform related work as assigned.