Mailroom Clerk

Are you a highly organized and detail-oriented individual looking for an opportunity to apply your specialized office skills in a dynamic environment? The Utah National Guard is seeking an Mailroom Clerk to perform complex production tasks and serve as a focal point for agency-specific assignments. This role requires independent judgment, a comprehensive knowledge of pertinent rules, regulations, and policies, and the ability to apply agency procedures.

Responsibilities

Mail and Document Processing:

• Receive, sort, and distribute incoming and outgoing mail and packages.
• You will also prepare, process, and review various documents, including tax forms, for accuracy and completeness, updating information as needed.
• This involves comparing elements for consistency, verifying data entry, and evaluating documents against policy.

Equipment Operation and Record Keeping :

• Use mail extraction machines and other mailroom equipment.
• You will maintain written records of mailroom activities and create or maintain file and record-keeping systems.

Quality Control and Reporting :

• Ensure the high quality of scanned documents.
• You will also be responsible for preparing and generating recurring reports that involve automated processes and a thorough understanding of the subject matter.

Customer Service and Training

• Provide information and assistance to the public and others, helping them complete forms and applications.
• You may also assist with customer inquiries about mail services and help train vendors and new employees on mailroom procedures.

Inventory Management

• Monitor and follow up on documentation to ensure deadlines are met.
• You may also be responsible for managing mailroom supplies by ordering, receiving, inspecting, and storing equipment and materials.