Sr Administrative Assistant

PRIMARY FUNCTION : Provide administrative support to division leaders, department chairs, and staff. MAJOR RESPONSIBILITIES :

Essential Job Functions Provides administrative support to administrator and faculty members with regard to paperwork (to include new faculty set up), run faculty loads, initial daily schedules, textbook adoptions support, order supplies, process EPAFs and leave forms, grades and class rolls. Interfaces daily with students, administrators, various departments, visitors, staff, and faculty. Enters student data for new, transition and current students; maintains various computer-based records/files, creates classes and assists with course substitution forms.

Schedules and coordinates multiple meetings and room reservations to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Records and transcribes meeting minutes. Works with Department Chairs and Division Operations Coordinators by initiating class cancellations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, or website).

Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs. Maintains affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned. Performs general office duties such as: type letters, memos, substitute forms, and reports to include state reporting as required.

Processes P-card statements and maintains P-card records and expenditures. Coordinates travel arrangements, hotel, and parking reimbursements.

Additional Job Functions

• Collect and process end of course folders.
• Orders inventory supplies and submits expenses Coordinates facilities for classroom use, including maintenance requests.
• Order exams.
• Works Business Office as required to include attending training class for this need.
• Performs other duties as assigned.
• Proctor as needed and help with recruiting development needs.