Executive Assistant (Office Operations Manager)

Join our team as an Executive Assistant & Office Manager, where you'll support our CEO and CBO, manage our San Francisco office, coordinate recruiting, and handle various business operations tasks. This role offers broad scope, real ownership, and a close-up view of how an early-stage company operates. You'll work closely with the founders, handle confidential information, and have a high degree of autonomy.

• Assurer le soutien exécutif au PDG et au CBO, gérer les calendriers, coordonner les voyages et préparer les documents de réunion.
• Gérer les opérations de bureau, y compris la gestion des fournisseurs, l'inventaire des équipements et la coordination des installations.
• Coordonner le recrutement, y compris la planification des entretiens, la communication avec les candidats et la gestion des dossiers des candidats.

• Exposure to HR administration or people operations — onboarding, headcount tracking, benefits coordination, or HRIS tools
• Experience planning offsites and team events for distributed teams
• Experience supporting board meetings, investor relations, or fundraising logistics
• Based in the San Francisco Bay Area and able to be in the office 3 days a week (Tue/Wed/Thu)
• Demonstrated experience owning complex calendars, travel, and external scheduling across multiple time zones and stakeholder types (investors, partners, candidates)
• You've supported founders and executives through fast-changing priorities and competing deadlines, handling sensitive information with discretion
• You have worked and thrived at scalling companies where the scope is still being defined and getting something done often means figuring it out yourself
• Proven discretion handling confidential compensation, personnel, and business information
• You're organized, steady under pressure, and a problem solver
• Track record of running an office or facilities function: vendor management, budgets, inventory, IT and equipment coordination
• You're proactive about building the systems and processes a growing company needs
• Exceptional written and verbal communication — polished with external stakeholders, crisp and direct internally
• You identify the gap before someone has to point it out to you, and put a solution in place
• 4+ years of experience in executive support, office management, operations, or a comparable role, with at least 2 years directly supporting C-level executives or founders
• Fluency with the modern operations toolkit: Google Workspace, Slack, Notion, an ATS, expense and travel tools, and the ability to pick up new software quickly
• Interest in healthcare, life sciences, or mission-driven companies; familiarity with the rare disease community is a plus but not required
• You handle sensitive information with discretion
• You manage multiple priorities at once without losing track of any of them, and you have good judgment about what's urgent, what's important, and what can wait
• You're proactive rather than reactive identifing issues before they become problems and keep people informed without being asked
• Experience coordinating recruiting logistics — interview scheduling, panel management, candidate communication — at a company actively hiring across multiple roles
• Experience at a venture-backed startup between Seed and Series B, where you owned operations broadly rather than a narrow slice
• Comfort with light data work — building trackers, headcount reports, or simple dashboards in Sheets or similar