Analyst II Office Analyst, PDC Bdgt & Ex

Job Purpose Under guidance of the Manager, Parts Sales Support, the Expense Budget Analyst independently processes all expenses on a timely basis according to proper accounting standards. Processing includes entry into the SAP system, following up with departments to ensure expense and budget alignment, and providing feedback to key budget stakeholders. Some invoices require the Analyst to validate expenses for accuracy as part of processing (i.e., HAEA Operating Expenses).

The Analyst is also responsible for updating and distributing various reports on a regular basis (i.e., daily sales, budget reconciliation, and PDC operations). Report generation requires the Analyst to collect data from a variety of sources including SAP, ODBC databases, QMF queries, AS/400 queries, and system-generated reports. Key Accountabilities Process expenses, including entries to SAP for PDC and general expenses for Accessories and MRC.

File and maintain invoices. (40%) Match checks generated by Finance to invoices being paid. (20%) Work with Operations to identify budget issues and request budget transfers or budget increases.

(15%) Update and distribute various daily, weekly, and month-end reports related to budget and operations. (15%) Submit Purchase Requests in SAP for HQ departments. (10%) Key Performance Indicators Process expenses in SAP, including reconciliation of monthly HISNA Operating Expenses invoices.

Maintain an accurate A/P invoice filing system in accordance with MPA document retention policies. Match checks to A/P invoices. Download and distribute invoices for MOBIS partner parts purchases.

Submit service Purchase Requests (P/Rs) in SAP for HQ departments (i.e., HISNA, Cobalt/IntegraLink, Quality Surveys). Produce and distribute monthly budget reports. Proactively identify discrepancies or other issues and work with the responsible manager to resolve them.

Update and distribute various reports using Excel or Access, including daily sales and monthly budget reports. Support PDC performance reporting as required, including monthly cycle count activity. Support business units with various miscellaneous tasks as required.

Major Challenges and Key Decisions The Expense Budget Analyst is expected to complete time-sensitive tasks with minimal supervision. The position requires the use of discretionary judgment and attention to detail to accurately and promptly process expenses. The position will participate in formulating and/or interpreting financial results.

Work Schedule and Travel Requirements Work Schedule

7:00 AM - 4:00 PM Travel Required:

Yes Travel Details:

• Minimal overnight travel (up to 10%) by land and/or air