Administrative Operations Associate, Research Office (Phoenix)

Perform a variety of administrative duties

• Process financial transactions to support faculty lab purchasing, PO (purchase order), DV creation and other transactions as needed.
• Review, and process standard expenditures to ensure laboratory activities align with established grant and college budgets.
• Update and maintain department files and database (i.e.
• S drive, Box folders).
• Investigate, evaluate and resolve typical administrative or operational issues or situations impacting staff/faculty work units, and coordinate with the Director.
• Schedule and participate in meetings and conferences pertinent to area of responsibility.
• Provide onboarding support to units as needed and assigned by Director.
• Assist in gathering data for website updates.
• Support travel arrangements and process Concur documents for faculty, staff, students and invited speakers as needed.
• Offer guidance and support to students, faculty, staff, and researchers on relevant policies, standard practices, and procedures for inquiry-related matters.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.
• Proven attention to detail and accuracy.
• Exceptional organizational and time-management skills.