Support Services Coord II

Description The Utah Department of Agriculture and Food (UDAF) is seeking an experienced Support Services Coordinator to join its Agricultural Water Optimization Program team. The Support Services Coordinator II will be responsible for coordinating and managing day-to-day activities related to the administration of Agricultural Water Optimization grants.

This position will initiate customer vendor setup, coordinate signature of grant contracts and amendments, prepare grant reimbursement requests, reconcile and maintain tracking spreadsheets, monitor program budget, identify issues, resolve discrepancies, and coordinate with program leadership and finance staff. Because of the complexity and pace of the work, UDAF is particularly interested in candidates who have experience performing financial functions within Utah State government and who are familiar with statewide financial processes and policies.

Day-to-Day Responsibilities Serve as the primary contact for Agricultural Water Optimization Program contracts and payments for grantees and staff. Initiate grantee vendor setup and documents. Coordinate signature of grant contracts and amendments.

Prepare and submit grant reimbursement requests. Coordinate payments for projects with multiple funding sources. Ensure reimbursement requests comply with program policy and rules.

Resolve discrepancies on payments and contracts. Maintain records related to all contracts and payments. Perform regular reconciliations of program finance records.

Monitor program budgets in coordination with leadership. Work as part of a dynamic team of conservation planners and program leadership Identify opportunities to improve financial processes, strengthen controls, reduce manual work, and improve the quality and timeliness of financial information. Develop procedures, documentation, templates, and analytical tools that improve consistency and efficiency.