Executive Assistant

Join Ontra, a fast-paced company, as an Executive Assistant to support our CEO. In this role, you will manage the CEO's calendar, coordinate travel, handle correspondence, and assist with personal projects. You will also leverage AI tools to streamline workflows and maintain confidentiality. This position offers remote flexibility, opportunities for continuous learning, and support for life moments.

• Gestionar el calendario diario del CEO, programar reuniones y citas, resolver conflictos y preparar materiales para las reuniones.
• Coordinar y organizar todos los viajes profesionales y personales, incluyendo hoteles, transporte, logística de reuniones y planificación de actividades.
• Manejar tareas administrativas adicionales, incluyendo la planificación de eventos sociales, la gestión de gastos y otras tareas cotidianas.

• Attention To Detail: Extreme regard for detail and commitment to flawless work
• AI & Technical Acumen: Proven track record of using AI to streamline and support executive-level work, plus the judgment to know when a task needs a human touch and the discretion to handle sensitive information responsibly with AI tools
• Experience: 4+ years supporting C-suite executives in an administrative position
• Logistical Components: Must be willing to commute to 92625 on a frequent basis, at least a few times a week; must have regular access to reliable personal transportation, possess a valid driver's license, and maintain active auto insurance coverage with a minimum of 100k/300k limits; and must be comfortable around dogs and children
• Problem Solving: Natural ability to anticipate and resolve administrative and other problems with little to no guidance
• Confidentiality And Discretion: Commitment to maintaining confidentiality and discretion when presented with sensitive information, such as personal details, financial information, and business plans
• Project Management: Ability to manage complex projects involving cross-functional stakeholders, vendors, and outside resources
• Administrative Expertise: Demonstrated understanding and application of a variety of administrative software and procedures, with Google Suite experience preferred, particularly Gmail, Google Calendar, and Google Sheets
• Communication: Demonstrated ability to communicate in a clear, concise, thoughtful, and effective manner, possessing the intellect, maturity, sophistication, and self-awareness to engage effectively with executive and board level stakeholders