Office Manager & Executive Assistant

Join our team as an Office Manager & Executive Assistant, where you will provide high-level administrative support to our executive team and ensure the smooth operation of our office. In this dual role, you will manage calendars, schedule meetings, coordinate travel arrangements, and handle confidential information with discretion. You will also maintain a clean and organized office environment, coordinate catering for team gatherings, and support finance with time tracking. The ideal candidate will have 3+ years of combined office management and executive assistant experience, proficiency with Microsoft Office 365 and SharePoint, and a positive, can-do attitude.

• Assurer le bon fonctionnement du bureau en maintenant un environnement de travail propre, organisé et productif, en coordonnant les services de restauration et en gérant les relations avec les fournisseurs.
• Fournir un soutien administratif de haut niveau à l'équipe exécutive, y compris la gestion des calendriers, la planification des réunions et l'organisation des déplacements.
• Coordonner et faciliter la communication entre le PDG et les parties prenantes internes/externes, en préparant et en éditant la correspondance, les présentations et les rapports.

• Proactively look for ways to make things better
• Practice good judgement and discretion about urgency, prioritization, and addressing problems
• Build strong, collaborative relationships across all levels
• Can be flexible with your schedule as needed to support events, executives, or urgent office matters
• Embrace the details and believe the small things make a difference, nothing slips through the cracks for you
• Invest in your own development and learning
• Manage your time well to meet varied deadlines
• Have a positive, enthusiastic, and “can-do” attitude
• Communicate clearly and succinctly, with excellent grammar and syntax, adjusting your style as needed for the situation
• 3+ years of combined office management and executive assistant experience
• Proficiency with Microsoft Office 365 and SharePoint, especially Outlook Calendaring and Teams, and other software tools for scheduling
• Experience with scheduling for interviews and using recruiting tools a plus