House Manager & Family Assistant

Job Title:
House Manager & Family Assistant
Location:
New York, NY 10025
Employment Type:
Full-time (30–40 hours/week, 30 guaranteed)
Schedule:
M-F, with core hours typically between 10:00 am – 6:00 pm, with additional, pre-planned weekend and evening flexibility as needed
Compensation:
$35–40/hour
Start Date:
ASAP
Requirements
Maintain a smoke-free environment
Reliable transportation
Valid Driver’s License
CPR certification or willingness to obtain
About Our Family
We are a vibrant and dynamic family living on the Upper West Side, with three kids, two golden retrievers, and a bustling schedule that always keeps us on our toes. Our kids are active, independent, and growing up quickly, and our dogs are a fun-loving, easy-going presence in our home. We live a fast-paced lifestyle that includes juggling after-school activities, sports, playdates, and everything in between. We’re looking for an extra set of hands to keep the household running smoothly and efficiently, ensuring that we’re all organized, prepared, and ready to focus on enjoying time together as a family. We value open communication, a sense of humor, and a proactive approach to making our daily life easier. Our home is a warm, welcoming space, and we’re looking for someone who can seamlessly integrate into our routine and become a trusted partner in managing our day-to-day lives.
Who You Are / What We’re Looking For
You are the ultimate unicorn; a multitasker who excels at everything from managing the chaos of a busy household to tackling the smallest tasks with enthusiasm and confidence. Your executive function skills are on point; you can oversee and manage complex family schedules, anticipate needs, and create systems that help keep everything organized. Whether it’s managing meal prep, keeping up with the kids' activities, or taking charge of home organization, you do it all with a positive, can-do attitude that inspires others. You’re not just following instructions, you’re taking ownership of tasks, ensuring that nothing is overlooked, and making our family life easier and more enjoyable.
You are a true self-starter who takes initiative without needing constant direction. Your project manager mentality means you can own tasks from A to Z, ensuring that everything runs smoothly and that there’s a plan for every eventuality. You're flexible and adaptable, thriving in an environment where no two days are the same. You know how to read the room and adjust your approach, understanding when to be hands-on and when to give the family space to relax. You have a warm, approachable personality that helps you connect with our kids and make them feel supported and engaged, while still maintaining a professional demeanor. No task is too big or too small for you—you’re comfortable jumping in to help with anything from organizing the pantry to overseeing a home project. Whether it’s helping with homework, keeping the house tidy, or coordinating logistics for family travel, you are the reliable, positive, and organized person who keeps everything running like clockwork.
Key Responsibilities
Household Management & Organization
Maintain household organization systems (closets, storage, pantry, toys)
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services (3x weekly)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Oversee and partner with family household schedules and calendars
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop offs and pick ups
Support packing/unpacking for travel or seasonal transitions for the kids
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, contractor)
Maintain indoor plants
Meal Planning & Preparation
Plan and prep healthy meals/snacks for the whole family
Batch-cook weekly meals (3x weekly)
Shop for groceries and meal-related items
Follow dietary needs and family preferences (pescatarian family member)
Clean kitchen post-prep and manage kitchen tidiness
Family Support & Child Assistance
Assist with school/activity pick-ups or drop-offs (comfort using family vehicle and driving in the city as needed to do so a plus!)
Occasional overnight or date night coverage
Light supervision, playtime, homework help and back-up childcare
Prep backpacks, clothing, or snacks for school
Help with child-related laundry or errands
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries
Laundry & Linen Care
As needed, wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
As needed, manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Handle special care for delicates or uniforms
Pet Care
Feed and walk dogs
Opportunity for overnight pet sitting
Schedule and coordinate vet and grooming appointments
Keep pet supplies stocked and organized
Vehicle Management
Help moving car as needed
Ensure vehicles are fueled, cleaned, and organized
Vendor & Property Oversight
Schedule and supervise service providers (cleaners, contractors, handyman)
Research and coordinate repairs, maintenance, and quotes
Serve as primary contact for vendors or guests
Deep Cleaning & Special Projects
Clean humidifiers, washing machines, and air purifiers monthly
Organize special projects: toy storage, seasonal decorations, gear rotation
Administrative & Personal Assistant Support
Manage family calendars and reminders
Creating lists for packing
Administrative assistance with processing insurance claims
Assist with coordination of events, appointments, and guest prep
How to Apply
Please submit a short introduction letter, an updated resume, and three professional references with contact information.
This role requires a background check.
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