Assistant People & Culture Officer

Greenpeace is an independent global campaigning organisation that acts to change attitudes and behaviour, to protect and conserve the environment and to promote peace Header Purpose and Scope of the Job Greenpeace East Asia (GPEA) People & Culture (P&C) aims to enable GPEA to drive positive change and empower our people in just and diverse ways to do so. We are strategic partners to different functions of the organisation and support them with care and respect.

The Assistant People & Culture Officer (Office Admin) (Assistant P&C Officer) is responsible for maintaining an efficient and effective office administration environment. This job is primarily responsible for ensuring compliance with all regulatory, Greenpeace standards / requirements and ensuring the office is maintained in good order.

Job responsibilities RESPONSIBILITIES Office Administration Work

• Build up administrative structure & work flow for travel management, stationery management, office equipment maintenance, name card printing, related admin payment, courier, office cleaner management.
• Organize activities for the office, including but not limited to regular happy hour / festival party.
• Organize logistics for staff meetings and trainings as assigned by the P&C Manager.
• Manage office environment and arrange maintenance of office facilities.
• Coordinate the flight and hotel reservations to make sure they are in line with P&C policies.
• In charge of office business license or registration renewals.
• Manage and maintain a record of the use of the official seal.
• Select supplier / vendor for office admin services and ensure related expense is aligned with the budget and the related finance policies.
• Assist the P&C Manager to formulate annual budget and implementation.
• Manage office and warehouse lease contracts.
• Manage contracts with office administrative service providers.
• Initiate and implement office security policies to ensure the security of office property and employees.
• Carry out other admin duties, including but not limited to office space allocation, layout management, fixed assets purchase, annual fire drill and safety of using electricity and water.
• Assist P&C Manager and P&C Officer to handle new employee on-boarding.
• Other Tasks Participate in projects related to office admin as assigned by the P&C Manager or P&C Director.
• To perform any other ad-hoc duties when required.
• Job responsibilities Job responsibilities Job responsibilities Competencies Profile Act with integrity Negotiate with Others (internal & external) Prioritize & Organize Work Take Responsibility & Initiative Work with Others Skills and Expertise required Specific Work Environment The position works in the office.

Compensation

Info 綠色和平致力提倡為所有員工提供平等的工作機會，不會基於性別、家庭崗位、種族、宗教、年齡、殘疾、性傾向、性別身份或其他個人背景而作出歧視行為，人才招募準則是按照申請人的能力及工作崗位的要求衡量出的決定。