E T Temporary - Program Assistant

At the World Bank, a member of the World Bank Group (WBG), you’ll join a diverse, global community working across cultures, disciplines, and borders to address the world’s most pressing development challenges. With 1.2 billion young people reaching working age in the decade ahead, the challenge of job creation has never been greater.

Through partnerships across 145 countries and more than 182 offices worldwide, we work with governments, private sector, development partners and other stakeholders to invest in people, strengthen markets, and deliver scalable, data-driven solutions that generate more and better jobs and improve lives.

For more information, visit MANAGING DIRECTOR AND WBG CHIEF ADMINISTRATIVE OFFICER The Managing Director and WBG Chief Administrative Officer (MDCAO) oversees the corporate units that deliver core services to the entire WBG, including coordination on strategy development and monitoring, budget planning, information and technology (IT), real estate management, corporate security, general services, health and safety, corporate procurement, and corporate risk management, and also provides leadership to the Global Business Centers in Chennai (India) and Sofia (Bulgaria).

The MDCAO is also responsible for the provision of administrative support to the Sanctions System. In addition, as a member of the WBG’s senior leadership team, the MDCAO contributes to all strategic discussions.

Duties and Accountabilities

• Provide high-quality administrative and logistical support to the MDCAO, the Director of Strategy and Operations (DSO), and the other MDCAO Front Office staff to support the efficient and effective functioning of the Front Office, including organizing and distributing daily briefing books and mission briefings, managing calendars, handling internal and external phone and email inquiries, preparing routine correspondence, and providing basic research support.
• Liaise closely and effectively with internal and external stakeholders to facilitate the coordination and execution of activities and ensure the efficient flow of information and communication.
• Support mission arrangements, including preparing and distributing mission itineraries and briefing materials; coordinating meeting schedules, travel and visa requests; and supporting office logistics and security arrangements.
• Coordinate logistical arrangements for meetings, conferences, workshops, and other events at Headquarters.
• Provide professional reception and hospitality support for visitors and guests to the MDCAO Front Office, including coordinating arrivals and meeting arrangements and welcoming and directing guests.
• Handle sensitive and confidential correspondence and information with discretion.
• Maintain up-to-date distribution and contact lists and support the distribution of documents and materials for the team.
• Support the smooth day-to-day functioning of the Front Office, including monitoring office supplies, equipment, and coffee/tea facilities and coordinating with Facilities Management and other relevant teams to address issues in a timely manner.
• Undertake other administrative and logistical responsibilities as assigned by MDCAO Front Office staff, including the Senior Executive Assistant, as well as other tasks as mutually agreed.
• Act as back-up to the Senior Executive Assistant as needed.