Administrative Assistant, Gabelli Presidential Scholars (Temporary)

Job Title

Administrative Assistant (Temporary) Department: Gabelli Presidential Scholars Salary: $25/hr. Salary commensurate with relevant experience.

Assists with the administrative and logistical aspects, as well as the delivery of activities, of the Gabelli Presidential Scholars Program (GPSP). Handles all budget transactions for department, helps with the production of various GPSP publications, maintains website, registers each of the 3 overseas trips on the University’s Travel Registry and performs additional administrative and support services for the Director and Associate Director as assigned. This position requires some weeknight work and some weekend work, especially for the GPSP Selection Process and the Senior Reception.

Major Duties and Responsibilities Assists with the administrative and logistical aspects as well as the delivery of activities of the Program. Handles budget transactions such as paying invoices, requesting student stipends, wire transfers and financial transactions for Stamps Scholarship students. Handles website updates.

Handles production of the annual GPSP Directory of Scholars and Alumni with the Associate Director’s guidance. Responsible for the Travel registry for 3 group trips per year. Responsible for ordering supplies and keeping the supply closet stocked as needed.

Assists with operations of 4-day GPSP Selection Process. Helps maintain the databases for current GPSP Alumni and “Friends” of the GPSP and keeps Scholars’ records up-to-date. Performs additional administrative and support services for the Director and Associate Director as assigned.