Accounting & Billing Coordinator

Key Responsibilities

• Accounting & Billing Maintain accurate financial records using QuickBooks Online.
• Process Accounts Payable and Accounts Receivable.
• Prepare customer invoices and record payments.
• Perform bank and credit card reconciliations.
• Assist with month-end accounting and financial reporting.
• Review consultant timecards and support payroll processing.
• Prepare invoices based on timecards, Statements of Work (SOWs), project milestones, and customer Purchase Orders.
• Assist with MSP/VMS billing platforms such as Beeline, SAP Fieldglass, VectorVMS, and Workday VNDLY.
• Work with Sales, Recruiting, and Account Management to resolve billing and payroll discrepancies.
• Payroll, HR & Operations Assist with semi-monthly payroll and maintain employee information in ADP Workforce Now.
• Coordinate onboarding and offboarding for new employees and consultants.
• Maintain employee files and HR documentation.
• Assist with I-9/E-Verify, background checks, benefits enrollment, PTO, and employee changes.
• Support offer letters and other employment documentation.
• Assist with vendor management, company records, software subscriptions, and employee equipment.
• Provide administrative and operational support to management as needed.

Required Qualifications

• 1–3 years of experience in accounting, bookkeeping, payroll, or related business operations.
• Hands-on experience with QuickBooks or QuickBooks Online.
• Experience with Accounts Payable, Accounts Receivable, invoicing, and financial recordkeeping.
• Working knowledge of Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to handle confidential financial and employee information.
• Willingness to support accounting, payroll, HR, and general business operations.

Preferred Qualifications

• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Experience with ADP Workforce Now or another payroll/HRIS platform.
• Experience with payroll and employee onboarding.
• Experience in IT consulting, staffing, or professional services.
• Familiarity with consultant timecards, SOWs, Purchase Orders, and project-based billing.
• Exposure to MSP/VMS platforms such as Beeline or SAP Fieldglass.

What We're Looking For

• We're looking for someone who is organized, dependable, detail-oriented, and willing to take ownership of their work.
• You don't need to know every system on day one.
• You should have a solid accounting foundation, hands-on QuickBooks experience, and an interest in learning more about payroll, HR, and business operations.
• This role offers the opportunity to build experience across accounting, payroll, HR administration, staffing operations, and business operations while taking on additional responsibility as you grow with Inabia.
• Equal Employment Opportunity Inabia Solutions & Consulting is an Equal Opportunity Employer.
• We provide equal employment opportunities without regard to any characteristic protected by applicable law.